2024 Parade Element Contact Information Form

Parade Element/Balloon Contact Information Form

Thank you for your sponsorship of The Wintrust Magnificent Mile Lights Festival® on Saturday, November 23, 2024! Please complete this document by September 16, 2024. Please note your float or balloon vendor will be responsible for providing the some of the information below.
Which type of sponsorship do you have?

Parade Float or ElementParade Balloon

Parade Element Information Form
What is the title of your Parade Vehicle (to be used ON AIR on ABC 7)?
Owner of Vehicle
Vehicle Dimensions (Length, Width, and Height)
Approved Copy/Description of Parade Vehicle: (Please include vehicle decorations, lighting and music/sound projection as you wish, and attach a color rendering if not previously submitted.) THIS WILL BE USED AS A MARKETING COPY on the event website, newsletters and social media. TV script copy for ABC 7's broadcast will be requested via a separate form.
Upload Color Rendering Here (for internal use unless you approve of advance release prior to parade)

Cancelof
Is the vehicle self-propelled or towed by another vehicle? (Self-propelled vehicles are highly discouraged.)
If towed, what are the dimensions of tow vehicle and length of the tow bar?
Is any final assembly required ON-SITE for your vehicle? If so, please describe what needs to be done and how long it will take.
Will your vehicle have riders on it?

YesNo
If yes, how many riders will your vehicle have? (Please specify adults and children.)
Would you like us to plan for indoor warming and light hospitality for your riders inside Ogden School in the staging area if we are able to do so? If so, please specify number of adults and children.
**Please remember to complete release agreements for all riders before the day of the event.
SUPPORT VEHICLES
Will any towing or support vehicles need to be staged at the staging location for your parade vehicle? (Excluding the parade tow vehicle.)

YesNo
If yes, what are the dimensions of the vehicle (height, width, length, etc.) required at the staging location and/or any additional space requirements?
Will any towing or support vehicles need to be staged at the disembarking location? (Excluding the parade tow vehicle.)

YesNo
If yes, what are the dimensions of the vehicle (height, width, length, etc.) required at the disembarking location and/or any additional space requirements?
CONTACT INFORMATION
Driver(s) Names and Cell Phone Number(s): (this information is for security purposes)
Main Contact Information (MUST BE AVAILABLE DAY OF EVENT, please include name, cell phone, and email.)
Secondary Contact Information (in case the main contact is not available, please include name, cell phone, and email.)
In case of emergency, who should be contacted? (Please include two names and numbers.)
INSURANCE AND DRIVERS LICENSE REQUIREMENTS
EACH PARADE ENTRY WILL BE REQUIRED TO PROVIDE EVIDENCE OF LIABILITY INSURANCE COVERAGE BY MONDAY, NOVEMBER 4, 2024. PLEASE SEE INSURANCE REQUIREMENTS BELOW.

PLEASE NOTE: Chicago Police require all parade vehicle drivers to provide a current driver's license and vehicle insurance upon arrival at staging check-in. These documents must remain on the vehicle at all times throughout the duration of the parade or the vehicle will not be allowed to travel down the parade route.
2024 Insurance Requirements

1. All insurance maintained by Partners must be placed with insurers rated not less than A-/Excellent by the then-current edition of Best’s Rating Guide.

2. Required insurance coverages (4. - 11. below) will be evidenced to MMA not less than five business days prior to the start of any activity or event et al in the form of Acord Certificate(s) Of Insurance.

3. The Certificates Of Insurance must evidence any applicable deviations from standard Insurance Services Office (ISO) or comparable forms consistent with the type of coverage being evidenced.

4. On all Commercial General Liability and similar, including any Special Events Liability, insurance placements, the insurer will name as Additional Insureds The Magnificent Mile Association, The Magnificent Mile Charitable Foundation, the Officers, Directors, Employees and Agents of these two organizations … and the party or parties listed in 5.

5. Additional Insureds shall also include City of Chicago, Chicago Department of Transportation, Wintrust Financial Corporation, ABC 7 Inc./WLS-TV, JM Best Entertainment Inc., Live Art International and Under The Sun Productions Inc. as additional insured.

6. Commercial General Liability insurance on the Occurrence basis with coverage limits of not less than $3,000,000 any one occurrence and $3,000,000 in the aggregate for Bodily Injury, Personal Injury and/or Property Damage. Coverage must be explicitly included for Volunteers of the Partner applicable to any activities of the Partner and MMA. A following form Umbrella Liability policy may be utilized to satisfy this requirement.

7. Commercial Automobile Liability insurance with coverage limits of not less than $1,000,000 per accident for Bodily Injury and/or Property Damage. If the Partner owns and/or leases any

vehicles, the coverage should be on the “any vehicle” (Symbol 1) basis and if the Partner neither owns nor leases any vehicle(s), the coverage should be on the “hired and non-owned vehicles” (Symbols 8 and 9) basis. A following form Umbrella Liability policy may be utilized to satisfy this requirement.

8. Special Form, Replacement Cost Valuation Property insurance on any assets owned / leased by the Partner which will be utilized in and / or for any engagement with MMA.

9. Workers’ Compensation / Employer’s Liability insurance providing not less than Illinois statutory benefits / $500,000 per injury and/or illness. There must be disclosure if any Owners, Officers, Partners and / or LLC Members of the Partner are excluded from such coverage.

10. CyberSecurity Insurance written on a form acceptable to MMA providing not less than $500,000 coverage limits per occurrence and subject to a deductible of not more than $10,000 per occurrence. Coverage on the Claims-Made form is acceptable.

11. Errors & Omissions / Professional Liability insurance with limits of liability not less than $500,000 per occurrence … in the event the Partner is providing any professional service(s) [those which commonly require specialized education and / or training and where a Fiduciary reliance upon the Partner is inherent ] to MMA. Coverage on the Claims-Made form is acceptable.
Yes, I will provide said insurance COI by Monday, NOVEMBER 4TH, 2024.
Parade Balloon Contact Information Form

Thank you for your sponsorship of The Wintrust Magnificent Mile Lights Festival® on Saturday, November 23, 2024! Please complete this document by September 16, 2024.
Title of Balloon Entry (to be used on air on ABC 7):
Please acknowledge the following statements.

I will provide all balloon handlers to escort the balloon down the parade route.Please provide volunteer balloon handlers.
Will you be providing branded gear for the balloon handlers to wear?

Yes, I will bring to the staging area of the event, Ogden School at the corner of Oak and Dearborn, by 3:00pm on 11/23.Yes, I would like to ship the branded items to The Magnificent Mile Association's office (625 N Michigan Avenue, Suite 600, Chicago, IL 60611) in advance of the event.No, I will not be providing branded gear for the balloon handlers.
Lead Balloon Handler Name

First NameLast Name
Lead Balloon Handler Phone Number
Please enter a valid phone number.
Main Contact Information (MUST BE AVAILABLE DAY OF PARADE)
Main Contact Name

First NameLast Name
Main Contact Phone Number
Please enter a valid phone number.
Main Contact E-mail
example@example.com
Secondary Contact Information (in case the first contact is unavailable the day of the event)
Secondary Contact Name

First NameLast Name
Secondary Contact Phone Number
Please enter a valid phone number.
Secondary Contact E-mail
example@example.com
In case of emergency, who should be contacted? (Please include two names and numbers.)
EACH PARADE ENTRY WILL BE REQUIRED TO PROVIDE EVIDENCE OF LIABILITY INSURANCE COVERAGE BY MONDAY, NOVEMBER 4TH, 2024. SEE INSURANCE REQUIREMENTS BELOW.
2024 Insurance Requirements

1. All insurance maintained by Partners must be placed with insurers rated not less than A-/Excellent by the then-current edition of Best’s Rating Guide.

2. Required insurance coverages (4. - 11. below) will be evidenced to MMA not less than five business days prior to the start of any activity or event et al in the form of Acord Certificate(s) Of Insurance.

3. The Certificates Of Insurance must evidence any applicable deviations from standard Insurance Services Office (ISO) or comparable forms consistent with the type of coverage being evidenced.

4. On all Commercial General Liability and similar, including any Special Events Liability, insurance placements, the insurer will name as Additional Insureds The Magnificent Mile Association, The Magnificent Mile Charitable Foundation, the Officers, Directors, Employees and Agents of these two organizations … and the party or parties listed in 5.

5. Additional Insureds shall also include City of Chicago, Chicago Department of Transportation, Wintrust Financial Corporation, ABC 7 Inc./WLS-TV, JM Best Entertainment Inc., Live Art International and Under The Sun Productions Inc. as additional insured.

6. Commercial General Liability insurance on the Occurrence basis with coverage limits of not less than $3,000,000 any one occurrence and $3,000,000 in the aggregate for Bodily Injury, Personal Injury and/or Property Damage. Coverage must be explicitly included for Volunteers of the Partner applicable to any activities of the Partner and MMA. A following form Umbrella Liability policy may be utilized to satisfy this requirement.

7. Commercial Automobile Liability insurance with coverage limits of not less than $1,000,000 per accident for Bodily Injury and/or Property Damage. If the Partner owns and/or leases any

vehicles, the coverage should be on the “any vehicle” (Symbol 1) basis and if the Partner neither owns nor leases any vehicle(s), the coverage should be on the “hired and non-owned vehicles” (Symbols 8 and 9) basis. A following form Umbrella Liability policy may be utilized to satisfy this requirement.

8. Special Form, Replacement Cost Valuation Property insurance on any assets owned / leased by the Partner which will be utilized in and / or for any engagement with MMA.

9. Workers’ Compensation / Employer’s Liability insurance providing not less than Illinois statutory benefits / $500,000 per injury and/or illness. There must be disclosure if any Owners, Officers, Partners and / or LLC Members of the Partner are excluded from such coverage.

10. CyberSecurity Insurance written on a form acceptable to MMA providing not less than $500,000 coverage limits per occurrence and subject to a deductible of not more than $10,000 per occurrence. Coverage on the Claims-Made form is acceptable.

11. Errors & Omissions / Professional Liability insurance with limits of liability not less than $500,000 per occurrence … in the event the Partner is providing any professional service(s) [those which commonly require specialized education and / or training and where a Fiduciary reliance upon the Partner is inherent ] to MMA. Coverage on the Claims-Made form is acceptable.
Yes, I will provide said insurance COI by Monday, NOVEMBER 4, 2024.
Parade Participant Information

MOTOR VEHICLE UNITS wishing to participate in events sponsored by the City of Chicago - Mayor's Office of Special Events are required to supply the following information prior to the scheduled event.
Today's Date

MonthDayYear
Date
Name of Sponsoring Organization
Vehicle Owner Full Name

First NameLast Name
Vehicle Owner Phone Number
Please enter a valid phone number.
Drivers License Number
Insurance Company Name
Insurance Company Policy Number
Vehicle Registration Information - Plate Number
Should be Empty:

Parade Element/Balloon Contact Information Form

Parade Element Information Form

SUPPORT VEHICLES

CONTACT INFORMATION

INSURANCE AND DRIVERS LICENSE REQUIREMENTS

Parade Balloon Contact Information Form

Main Contact Information (MUST BE AVAILABLE DAY OF PARADE)

Secondary Contact Information (in case the first contact is unavailable the day of the event)

Parade Participant Information