• Proposal for Study Away Programs

    Proposal for Study Away Programs

    Study away refers to DOMESTICALLY run, course-bearing, faculty-led programs for students. To qualify as a study away, the program must take place out-of-state, involve 5 or more students, and be 5 nights or longer. Courses associated with studies away ARE tuition-bearing.

  • Instructions:

  • SUU faculty should provide details about their domestic study away program by submitting this proposal form. Program Directors may reference this webpage for tips regarding proposals and other information about leading a trip abroad.

    This form includes:

    • Page 1
      • Program Overview
        • Program Directors
        • Locations and Dates
      • Courses Offered
    • Page 2
      • General Questions 
        • Safety 
        • Rough Itinerary
        • Etc.
    • Page 3
      •  Budget
        • Student Program Costs
        • Program Director Costs
    • Page 4
      • Signatures
      • Additional Comments or File Uploads

    Please note that once a program has been proposed and approved, changes can be made by submitting a "Request to Change Approved Proposal" form. Any questions regarding forms, proposals, or programs may be directed to Tayah Nelson (tayahnelson@suu.edu), the Learning Abroad Specialist.

  • Program Director(s)*:
  • Other Directors' Email Addresses:
  • Two or more SUU-employed Program Directors are required on all programs unless an exception is granted by the Advisory Board for Learning Abroad (ABLA). Not all exceptions will be granted. When an exception is not granted, the Director will be given a window of time to revise their proposal accordingly. Will this program be requesting an exception to the two Program Director rule?
  • Exception Request: Please thoughtfully explain your exception request, adding any information, proposed solutions, etc. that may be relevant for the ABLA to consider. Some of the questions you may wish to address in this section are: What are the circumstances that necessitate an exception to the two Program Director rule? How will supervision and support of students be met if this exception is granted? If there is just one Director, what will happen if the Director is sick or needs to leave the group to take care of an emergency? If there is a proposed secondary Directory but the proposed Director is not an SUU-employee, what are their qualifications to be acting in this role? Have they led/hosted student groups abroad before? Are there any conflicts of interest associated with this request?
  • Sponsoring Department(s):
  • Program Destination(s):
  • Proposed Program Start Date:
     - -
    2 digit month, 2 digit day, 4 digit year
  • Proposed Program End Date:
     - -
    2 digit month, 2 digit day, 4 digit year
  • Please provide a short program description that can be used on flyers and promotional materials once the proposal is approved. Directors are encouraged to include some information about the courses tied to the proposed program.
  • Has this program been conducted in previous years?*

  • Courses Offered

  • Only courses listed in this section may be offered during the program. Additional courses may NOT be added after the proposal has been approved without expressed permission from both the Advisory Board for Learning Abroad (ABLA) and the relevant Department Chairs and Academic Deans. Changes can be requested using the "Request to Change Approved Proposal" form. 

    Courses offered as part of a study abroad program are counted towards an instructor's summer overload ICHs. Program Directors must receive approval from the Provost if they plan to teach more than the 6 maximum overload ICHs over the summer. It is the Program Director's responsibility to ensure they stay in compliance with this policy.

    Courses offered on study away programs ARE tuition-bearing. This means students will pay tuition on top of their study away fees and that their scholarships and financial aid may be applicable. 

    Per SUU Policy 6.26, "A Credit Hour of work is the equivalent of approximately 50 minutes of class time or 60 minutes of independent study work. A minimum of 45 hours of work by each student is required for each unit of credit." For a 3 credit course, that equates to 135 hours. To help set student expectations for each study abroad course, please provide an estimate of how many course hours students will complete before, during, and after their study abroad. For example, a program might have 5 hours of course-related activities on their itinerary each day with the added expectation that students will complete an extra 1 hour of work on their own each day (through journaling or other homework assignments). If that schedule stays the same for 12 full study abroad days, then a total of 72 course hours (out of the required 135) will be completed abroad. The remaining 63 hours are then divided between instruction and assignments scheduled before and after the study abroad program.

  • Proposed course offerings:
    Rows
  • Any additional courses:
  • How will the location abroad enhance student learning in the courses offered?
  • Briefly describe how the courses will be structured and how the course structures will differ from non-study away iterations of the courses.
  • As the Office of Learning Abroad is unfamiliar with the requirements for every course at SUU, it is the responsibility of the Program Director, Department Chair, and Academic Dean to ensure that all course requirements are met. In this section, please elaborate on how the needed contact hours will be met and academic rigor ensured.
  • Browse Files
    Cancelof
  • 1. When was this program last conducted?
  • 2. Will this program differ at all from the previous program? If so, what changes have been made and why? (Include course changes, Program Director changes, location changes, itinerary changes, etc.)
  • 3. How does the program contribute to the missions of both SUU and the sponsoring department(s)?
  • 4. Are there any language skills, course prerequisites, or other requirements that applying students should be notified of?
  • 5. What are the safety and security risks of the proposed program location(s)?
  • 6. How will the sponsoring department(s) support the proposed program and Program Directors? (Select all that apply)

  • 7. What sets this study away program apart from others that might be proposed?
  • 8. What will a rough itinerary for this trip look like? (Include dates, travel, activities, etc.)
  • Browse Files
    Cancelof
  • 1. How does the program contribute to the missions of both SUU and the sponsoring department(s)?
  • 2. Whom is the program designed to serve (e.g. students in specific majors, students fulfilling General Education requirements, etc.)? Have students expressed interest in a program like this?
  • 3. In which cities will the program take place?
  • 4. What expertise/experiences qualify the Program Director(s) to lead this program abroad?
  • 5. Are there any language skills, course prerequisites, or other requirements that applying students should be notified of?
  • 6. How, and by whom, will the trip logistics be arranged?
  • 7. Will you working with a third-party program provider?
  • 8. What are the safety and security risks of the proposed program location(s)?
  • 9. How will the sponsoring department(s) support the proposed program and Program Directors? (Select all that apply)

  • 10. What sets this study away program apart from others that might be proposed?
  • 11. What would a rough itinerary for the trip look like?
  • Browse Files
    Cancelof

  • Budget

  • Minimum number of students required to conduct this program within the proposed budget: (This should be no fewer than 5)
  • Maximum number of students allowed to participate in this program: (This should be no more than 30. It is recommended that the ratio of students and Program Directors never exceed 10:1)
  • Browse Files
    Cancelof

  • Student Expenses

    In this section, please list the student program costs only. Do not include any of the Program Director costs. Since courses offered through study away programs are tuition-bearing, no instructor fee will be added to the student expenses. 

  • Lodging cost per student (please include the number of nights and rate per night):
  • Included travel cost per student (please include a breakdown of costs):
  • Activities and other expenses per student (please list each activity and expense):

  • Office of Learning Abroad Fee: $100/student

  • Total Student Cost: (per student)

  • Total Program Director Expenses

  • Lodging costs:
  • Program Director meals (per diem):
  • Activities and other expenses:
  • Total expense for ALL Program Directors:

  • Determining Total Study Away Program Fee

    To calculate the program fee that will be charged to each student, the "Total expense for ALL Program Directors" amount above should be divided by the minimum number of students needed for the program to run (ex. $4,000/5 students). That number should then be added to the "Total student cost". The resulting amount will be the program fee students are required to pay to participate in the program.

    If any of the sponsoring departments will be subsidizing the program, either through paying for Program Director travel or through subsidizing a certain amount for each student ($250/student, etc.), please indicate the amount and type of subsidy below. 

    Please list the calculated program fee per student below.  

  • Subsidy Amount (if any):
  • List any anticipated student costs that are not included in program fee: (This might include airfare, meals, travel to/from airports, etc. )

  • Note: Only costs both listed in this proposal and approved by the ABLA will be reimbursed. If the budget needs to be adjusted after the program has been approved, a "Request to Change Approved Proposal" form should be submitted. 

  • Signatures

    Signatures of Department Chairs and Academic Deans (and/or other supervisors in the case of staff members traveling as supervising Program Directors) are required for ALL Program Directors involved in the proposed study abroad program. Once each email address is provided below, the listed signatories will receive an email with a copy of the proposal and the option to approve, deny, or request more information. Programs that do not get the needed signatures will not be approved by the Advisory Board for Learning Abroad (ABLA).
  • Browse Files
    Cancelof
  • Additional comments:
  • Should be Empty: