Required Participant Documents - 2024 Canada Open Karate Championships

PARTICIPANT CODE OF CONDUCT AGREEMENT

The 2024 Canada Open Karate Championships have adopted Canada's Universal Code of Conduct to Prevent and Address Maltreatment in Sport (UCCMS) as the code of conduct of this event. The Organizing Committee of the 2024 Canada Open Karate Championships is committed to providing a safe and positive sport environment that is free from all forms of harm, including sexual, physical, mental, emotional, and psychological harm.

All participants at the 2024 Canada Open Karate Championships, including athletes, coaches, referees, team officials, and volunteers, must read, agree to, and adhere to the behaviours and conduct outlined in the UCCMS at all times at this event.

The Universal Code of Conduct to Prevent and Address Maltreatment in Sport (UCCMS) is the core document that sets harmonized rules to advance a respectful sport culture that delivers quality, inclusive, accessible, welcoming and safe sport experiences.

The UCCMS addresses:

• common principles and a commitment to advance a respectful sport culture;
• standard definitions of various forms of maltreatment, including grooming, neglect, and physical, sexual, and psychological abuse; and
• a list of other prohibited behavior such as retaliation, failure to report maltreatment, intentionally filing false allegations, misuse of power, etc.

The full version of the UCCMS is hosted at the following link: UCCMS

 

ACCREDITATION AGREEMENT FOR COACHES

This Accreditation Agreement for Coaches outlines strict terms for how coaches at the 2024 Canada Open Karate Championships shall conduct themselves. Failure to adhere to these terms may result in immediate removal and/or suspension from the tournament.

National Coaching Certification Program (NCCP) of Canada - Code of Ethics

Canada's National Coaching Certification Program (NCCP) Code of Ethics provides ethical standards that reflect the core values of the coaching profession in Canada, and guides sport coaches to make balanced decisions to achieve personal, participant and team goals.

Click on the following link to read this document: https://coach.ca/sites/default/files/2022-11/NCCP-Code-of-Ethics-2022-EN.pdf

Banned Substances and Methods - Canadian Centre for Ethics in Sport (CCES)

Click on the following link to read this information: https://www.cces.ca/banned-substances-and-methods

Participants at the 2024 Canada Open Karate Championships are subject to the provisions of the World Anti-Doping Code, the World Karate Federation (WKF) Anti-Doping Rules, and the Canadian Anti-Doping Program (CADP). Competitors may be selected for doping control (testing) during the event.

For more information about anti-doping and prohibited substances and methods, please consult the following resources:

• World Karate Federation (WKF) Anti-Doping Page: https://www.wkf.net/sport-antidoping 
• Canadian Centre for Ethics in Sport (CCES): https://cces.ca
• World Anti-Doping Agency (WADA): https://www.wada-ama.org/en
• MedEffect Canada: https://www.canada.ca/en/health-canada/services/drugs-health-products/medeffect-canada.html 

MEDICAL HISTORY, WAIVER, AND RELEASE FORM - COMPETITORS

INSTRUCTIONS:
All karate competitors must submit the following documents in order to be eligible to compete in the 2024 Canada Open Karate Championships:

1. Waiver and Release Agreement
2. A Medical Report comprised of 2 parts:
   • Part A - Medical History: to be completed by all competitors
   • Part B - Medical Examination: to be completed by a licensed physician if
     you answered “yes” to any question in Part A
3. Anti-Doping Acknowledgement and Agreement

The tournament doctor/medical staff will review the forms and contact the athlete if there are any issues with the form. The tournament doctor/medical staff will have the sole discretion to determine if a competitor is or is not medically fit to compete.

If the medical history of the competitor changes between the time this document is submitted and the competition, the Organizing Committee must be notified in writing of these changes at events@karatebc.org.

ALL COMPETITORS MUST BE AWARE OF THE FOLLOWING:

1. Competitors will not wear bandages, padding or supports during Kumite matches unless approved by the referee in consultation with the Tournament Medical Director (TMD)/tournament medical staff.
2. A competitor injured during a match and declared unfit to fight by the TMD/tournament medical staff will not be eligible to further compete in the competition.
3. All finger and toenails must be kept short.
4. Competitors will not wear metallic or other objects, which may injure an
   opponent.
5. Competitors are advised to see their regular physician following a competition
   for follow-up examination of any injuries suffered during the competition.
   Note: The full extent of some injuries may not manifest themselves until
   sometime following the injury, e.g. abdominal or head injuries.

ACKNOWLEDGEMENT:

I UNDERSTAND AND AGREE that my signing of this document constitutes that:

1. I am registering willingly and participating voluntarily in the 2024 Canada Open Karate Championships.
2. I am physically, emotionally and mentally able to participate in the 2024 Canada Open Karate Championships.
3. I have expressly disclosed all illnesses, injuries, ailments, symptoms and/or
   medical conditions of any kinds whatsoever suffered or sustained as requested in the Medical Report.
4. I agree to consult my regular doctor should such an examination be requested
   by the TMD/tournament medical staff.
5. I agree that there are risks as described in the Waiver and Release Agreement
   and will be exposed to these risks and hazards.
6. I agree to accept all these risks and hazards and be responsible for any injury
   or other loss which I might receive while participating in the 2024 Canada Open Karate Championships.
7. By participating in the 2024 Canada Open Karate Championships, I hereby consent to having any picture or video image taken of me during any activity in any edited material used for Karate BC and/or Karate Canada's promotional activities, social media posts, websites and/or souvenir videos. I also accept that Karate BC and Karate Canada use any photomontage and videotape in which I appear for television purposes.
8. I have read the Waiver and Release Agreement and understand its terms and
   conditions.

I, the competitor, and the parent/guardian of the competitor if the competitor is under the age of 19 as of today, have read and understood the terms and conditions of this agreement, and by signing it voluntarily, I am/we are agreeing to abide by these terms.

WAIVER AND RELEASE FORM - COACHES, REFEREES, TEAM OFFICIALS, AND VOLUNTEERS

INSTRUCTIONS:

All individuals must submit the following Waiver and Release Agreement
in order to be eligible to participate in the 2024 Canada Open Karate Championships.

Duly completed and signed Waiver and Release Agreements must be submitted online by November 18, 2024. The document will be reviewed and the participant will be contacted if there are any issues with the form.

ACKNOWLEDGEMENT:

I UNDERSTAND AND AGREE that my signing of this document constitutes that:

1. I am registering willingly and participating voluntarily, in any given capacity, in the 2024 Canada Open Karate Championships.
2. I agree that there are risks as described in the Waiver and Release Agreement
   and will be exposed to these risks and hazards.
3. I agree to accept all these risks and hazards and be responsible for any injury or other loss which I might receive while participating, in any given capacity, in the 2024 Canada Open Karate Championships.
4. By participating in Karate BC and Karate Canada's activities, I hereby consent to having any picture or video image taken of me during any activity in any edited material used for Karate BC and/or Karate Canada's promotional activities, social media posts, websites and souvenir videos. I also accept that Karate BC and/or Karate Canada use any photomontage and videotape in which I appear for television purposes.
5. I have read the Waiver and Release Agreement and understand its terms and
   conditions.

I have read and understood the terms and conditions of this agreement, and by signing it voluntarily, I am agreeing to abide by these terms.

1. Waiver and Release Form - Competitors

WARNING

This is a binding legal agreement. Clarify any questions or concerns before signing.

This Agreement must be signed by the Participant and/or the Participant’s parent/guardian (if applicable, when the Participant is younger than 19 years of age) prior to participation.

The Participant acknowledges and agrees to the terms outlined in this document. When applicable, the Participant’s parent/guardian acknowledges and agrees to the terms on behalf of the Participant and references in this document to the Participant agreeing to or acknowledging a risk or term is understood to be referring to the Participant’s parent/guardian agreeing to or acknowledging the risk or term on behalf of the Participant.

DISCLAIMER

The Participant is voluntarily participating in the sport of karate and the spectating, orientation, instruction, activities, competitions, programs, and services (collectively the “Activities”) of Karate BC and Karate Canada.

Karate BC and Karate Canada, and its respective directors, officers, members, employees, coaches, volunteers, officials, participants, agents, owner's/operator's of facilities, and representatives (collectively the "Organization") are not responsible for any injury, personal injury, damage, property damage, expense, loss of income or loss of any kind suffered by a Participant during or as a result of the Activities and/or, when the Participant is the age of majority or older, when caused by the negligence of the Organization.

DESCRIPTION OF RISKS

The Activities have foreseeable and unforeseeable inherent risks, hazards and dangers that no amount of care, caution or expertise can eliminate, including without limitation, the potential for serious bodily injury, permanent disability, paralysis, and loss of life. These risks include:

1. Health: executing strenuous and demanding physical techniques; physical exertion; overexertion; stretching; dehydration; fatigue; cardiovascular workouts; rapid movements and stops; lack of fitness or conditioning; traumatic injury; sprains and fractures, spinal cord injuries, bacterial infections; rashes; and the transmission of communicable diseases, including viruses of all kinds, COVID-19, bacteria, parasites or other organisms or any mutation thereof
2. Premises: defective, dangerous or unsafe condition of the facilities; falls; collisions with objects or barriers that are a part of the premises; dangerous, unsafe, or irregular conditions on the floor or other surfaces; and travel to and from the premises
3. Contact: contact with participants or other persons; and other contact that may
   lead to serious bodily injury, including but not limited to concussions and/or other
   brain injury or serious spinal injury
4. Advice: negligent advice regarding the Activities
5. Ability: failing to act safely or within the Participant’s own ability or within designated areas
6. Sport: the sport of karate and its inherent risks, including but not limited to physical contact with other participants; striking participants and objects with parts of the body; tumbling falling or being thrown to the floor; and contact, colliding or being struck by other participants
7. Conduct: the Participant’s conduct and conduct of other persons including any physical altercation between participants
8. Travel: travel to and from the Activities

COVID-19 RISKS AND PROTOCOL

The COVID-19 disease has been declared a worldwide pandemic by the World Health Organization and is extremely contagious. The Organization has put in place preventative measures to reduce the spread of COVID-19; however, the Organization cannot guarantee that the Participant will not become infected with COVID-19. Further, participating in the Activities could increase the Participant’s risk of contracting COVID-19 or any other contagious disease.

The Organization may develop COVID-19 protocols to which all participants must adhere. The Participant has reviewed the COVID-19 protocols and, when applicable, responded to any COVID-19 questionnaire or compliance declaration provided to the Participant by the Organization. The Organization has the discretion to remove the Participant from the Activities if the Participant does not comply with the protocols.

FURTHERMORE, THE PARTICIPANT IS AWARE:

1. That injuries sustained can be severe;
2. That the Participant may experience anxiety while challenging themselves during the competitions, activities, events and programs;
3. That the Participant’s risk of injury is reduced if the Participant follows all rules established for participation; and
4. That the Participant’s risk of injury increases as the Participant becomes fatigued.

REMOVAL FROM COMPETITION DUE TO INJURY

In order to ensure the health and safety of all participants, to the Participant will be removed from competition if:

1. The Participant sustains direct contact to the head resulting in a loss of consciousness;
2. The Participant displays signs or symptoms relating to a head injury or concussion after contact to the head, contact to the body causing whiplash or a fall resulting in either whiplash and/or contact to the head;
3. The Participant sustains an injury that requires medical imaging or intervention.

RELEASE OF LIABILITY

In consideration of the Organization allowing the Participant to participate, the Participant agrees:

1. That the Participant is not relying on any oral or written statements made by the Organization or their agents, whether in a brochure or advertisement or in individual conversations, to agree to participate in the Activities
2. That when the Participant practices or trains in their own space, the Participant (or the Participant’s parent/guardian, if applicable) is responsible for the Participant’s surroundings and the location and equipment that is selected for the Participant
3. That the Participant’s mental and physical condition is appropriate to participate in the Activities and the Participant (or the Participant’s parent/guardian, if applicable)
   assumes all risks related to the Participant’s mental and physical condition
4. To comply with the rules and regulations for participation in the Activities
5. To comply with the rules of the facility or equipment
6. That if the Participant observes an unusual significant hazard or risk, the Participant will remove themselves from participation and immediately bring their observations to a representative of the Organization
7. The risks associated with the Activities are increased when the Participant is impaired and the Participant will not participate if impaired in any way
8. That it is the Participant’s (or the Participant’s parent/guardian, if applicable) sole responsibility to assess whether any Activities are too difficult for the Participant. By the Participant commencing an Activity, the Participant (or the Participant’s parent/guardian, if applicable) acknowledges and accepts the suitability and conditions of the Activity
9. That COVID-19 is contagious in nature and the Participant may be exposed to, or infected by, COVID-19 and such exposure may result in personal injury, illness, permanent disability, or death
10. That the Participant (or the Participant’s parent/guardian, if applicable) is responsible for choosing the Participant’s safety or protective equipment and the secure fitting of that equipment

DISCLAIMER

When the Participant is the age of majority or older in the province of British Columbia, Canada, the Participant assumes all risks arising out of, associated with or related to, participation in the Activities and waives any and all claims that the Participant may have now or in the future against the Organization. The Participant, when the age of majority or older, accepts and fully assumes all such risks and possibility of personal injury, death, property damage, expense and related loss, including loss of income, resulting from participation in the Activities.

When the Participant is the age of majority or older in the province of British Columbia, Canada, the Participant forever indemnifies and releases the Organization from any and all liability for any and all claims, demands, actions, damages (including direct, indirect, special and/or consequential), losses, actions, judgments, and costs (including legal fees) (collectively, the “Claims”) which the Participant has or may have in the future, that might arise out of, result from, or relate to, participation in the Activities, even though such Claims may have been caused by any manner whatsoever, including but not limited to, the Organization’s negligence, gross negligence, negligent rescue, omissions, carelessness, breach of contract and/or breach of any statutory duty of care of the Organization.

For all Participants. The Organization is not responsible or liable for any damage to the Participant’s vehicle, property, or equipment that may occur as a result of the Activities. This Agreement is intended to be as broad and inclusive as is permitted by law of the Province of British Columbia and if any portion thereof is held invalid, the balance shall continue in full legal force and effect. The Participant (or the Participant’s parent/guardian, if applicable) agrees to file any lawsuit against the Organization in the Province of British Columbia and further agrees that the substantive law of the Province of British Columbia will apply with regard to conflict of law rules.

ACKNOWLEDGEMENT

The Participant (and the Participant’s parent/guardian, if applicable) acknowledges that they have read and understand this Agreement, that they have executed this Agreement voluntarily, and that this Agreement is to be binding upon themselves, their heirs, spouse, children, parents, guardians, next of kin, executors, administrators and legal or personal representatives. They further acknowledge that by signing this Agreement they have waived their right to maintain a lawsuit against the Organization on the basis of any claims from which they have released herein.

When the Participant is younger than the age of majority in the province of British Columbia, Canada, the undersigned acknowledges and agrees that they are a parent/guardian of the Participant and have full legal for the decisions of the Participant.

WARNING - For Coaches, Referees, Team Officials, and Volunteers

This is a binding legal agreement. Clarify any questions or concerns before signing.

This Agreement must be signed by the Participant and/or the Participant’s parent/guardian (if applicable, when the Participant is under the age of 19 as of today) prior to participation.

The Participant acknowledges and agrees to the terms outlined in this document. When applicable, the Participant’s parent/guardian acknowledges and agrees to the terms on behalf of the Participant and references in this document to the Participant agreeing to or acknowledging a risk or term is understood to be referring to the Participant’s parent/guardian agreeing to or acknowledging the risk or term on behalf of the Participant.

DISCLAIMER

The Participant is voluntarily participating in the sport of karate and the spectating, orientation, instruction, activities, competitions, programs, and services (collectively the “Activities”) of Karate BC and Karate Canada.

Karate BC and Karate Canada and its respective directors, officers, members, employees, coaches, volunteers, officials, participants, agents, owner's/operator's of facilities, and representatives (collectively the "Organization") are not responsible for any injury, personal injury, damage, property damage, expense, loss of income or loss of any kind suffered by a Participant during or as a result of the Activities and/or, when the Participant is the age of majority or older, when caused by the negligence of the Organization.

COVID-19 RISKS AND PROTOCOL

The COVID-19 disease has been declared a worldwide pandemic by the World Health Organization and is extremely contagious. The Organization has put in place preventative measures to reduce the spread of COVID-19; however, the Organization cannot guarantee that the Participant will not become infected with COVID-19. Further, participating in the Activities could increase the Participant’s risk of contracting COVID-19 or any other contagious disease.

The Organization may develop COVID-19 protocols to which all participants must adhere. The Participant has reviewed the COVID-19 protocols and, when applicable, responded to any COVID-19 questionnaire or compliance declaration provided to the Participant by the Organization. The Organization has the discretion to remove the Participant from the Activities if the Participant does not comply with the protocols.

RELEASE OF LIABILITY

In consideration of the Organization allowing the Participant to participate, the Participant agrees:

1. That the Participant is not relying on any oral or written statements made by the Organization or their agents, whether in a brochure or advertisement or in individual conversations, to agree to participate in the Activities
2. That the Participant’s mental and physical condition is appropriate to participate in the Activities and the Participant (or the Participant’s parent/guardian, if applicable) assumes all risks related to the Participant’s mental and physical condition
3. To comply with the rules and regulations for participation in the Activities
4. To comply with the rules of the facility or equipment
5. That if the Participant observes an unusual significant hazard or risk, the Participant will remove themselves from participation and immediately bring their observations to a representative of the Organization
6. That it is the Participant’s (or the Participant’s parent/guardian, if applicable) sole responsibility to assess whether any Activities are too difficult for the Participant. By the Participant commencing an Activity, the Participant (or the Participant’s parent/guardian, if applicable) acknowledges and accepts the suitability and conditions of the Activity
7. That COVID-19 is contagious in nature and the Participant may be exposed to, or infected by, COVID-19 and such exposure may result in personal injury, illness, permanent disability, or death

DISCLAIMER

When the Participant is the age of majority or older in the province of British Columbia, Canada, the Participant assumes all risks arising out of, associated with or related to, participation in the Activities and waives any and all claims that the Participant may have now or in the future against the Organization. The Participant, when the age of majority or older, accepts and fully assumes all such risks and possibility of personal injury, death, property damage, expense and related loss, including loss of income, resulting from participation in the Activities.

When the Participant is the age of majority or older in the province of British Columbia, Canada, the Participant forever indemnifies and releases the Organization from any and all liability for any and all claims, demands, actions, damages (including direct, indirect, special and/or consequential), losses, actions, judgments, and costs (including legal fees) (collectively, the “Claims”) which the Participant has or may have in the future, that might arise out of, result from, or relate to, participation in the Activities, even though such Claims may have been caused by any manner whatsoever, including but not limited to, the Organization’s negligence, gross negligence, negligent rescue, omissions, carelessness, breach of contract and/or breach of any statutory duty of care of the Organization.

For all Participants. The Organization is not responsible or liable for any damage to the Participant’s vehicle, property, or equipment that may occur as a result of the Activities. This Agreement is intended to be as broad and inclusive as is permitted by law of the Province of British Columbia and if any portion thereof is held invalid, the balance shall continue in full legal force and effect. The Participant (or the Participant’s parent/guardian, if applicable) agrees to file any lawsuit against the Organization in the Province of British Columbia and further agrees that the substantive law of the Province of British Columbia will apply with regard to conflict of law rules.

ACKNOWLEDGEMENT

The Participant (and the Participant’s parent/guardian, if applicable) acknowledges that they have read and understand this Agreement, that they have executed this Agreement voluntarily, and that this Agreement is to be binding upon themselves, their heirs, spouse, children, parents, guardians, next of kin, executors, administrators and legal or personal representatives. They further acknowledge that by signing this Agreement they have waived their right to maintain a lawsuit against the Organization on the basis of any claims from which they have released herein.

When the Participant is younger than the age of majority in the province of British Columbia, Canada, the undersigned acknowledges and agrees that they are a parent/guardian of the Participant and have full legal responsibility for the decisions of the Participant.

2. Part A - Medical Report/History

This part must be completed by all competitors. Incomplete reports will not be accepted.

2. Part B - Medical Examination

This part must be completed only if you answered “yes” to any question in Part A. The Medical Examination form must be completed by a licensed physician and emailed to events@karatebc.org by Wednesday, November 20, 2024.

Click here to access this document in PDF form.

3. Anti-Doping Acknowledgement and Agreement

Participants at the 2024 Canada Open Karate Championships are subject to the provisions of the World Anti-Doping Code, the World Karate Federation (WKF) Anti-Doping Rules, and the Canadian Anti-Doping Program (CADP). Competitors may be selected for doping control (testing) during the event.

For more information about anti-doping and prohibited substances and methods, please consult the following resources:

• World Karate Federation (WKF) Anti-Doping Page: https://www.wkf.net/sport-antidoping 
• Canadian Centre for Ethics in Sport (CCES): https://cces.ca
• World Anti-Doping Agency (WADA): https://www.wada-ama.org/en
• MedEffect Canada: https://www.canada.ca/en/health-canada/services/drugs-health-products/medeffect-canada.html

By signing below, I, the participant, and the parent/guardian of the participant if the participant is under the age of 19 as of today, hereby declare that I/we have read the above information and that, to the best of my/our knowledge, this information is correct and complete.

By signing below, I, the participant, and the parent/guardian of the participant if the participant is under the age of 19 as of today, have read and agree to adhere to the behaviours and conduct described in the UCCMS at all times during the 2024 Canada Open Karate Championships.

By signing below, I, the participant, and the parent/guardian of the participant if the participant is under the age of 19 as of today, have read and agree to comply with the provisions of the World Anti-Doping Code, the World Karate Federation (WKF) Anti-Doping Rules, and the Canadian Anti-Doping Program (CADP).

By signing below, I, the coach, and the parent/guardian of the coach if the coach is under the age of 19 as of today, agree to the terms of the Accreditation Agreement for Coaches and to adhere to this agreement, and the behaviours and conduct described in the UCCMS at all times during the 2024 Canada Open Karate Championships.