#585F Request for Approval of Activity Requiring Council Permission

#585F Request for Approval of Activity Requiring Council Permission

For Troop Overnights (1 night), Short Troop Trips (2-3 nights), or events requiring council approval. If attending a council sponsored activity or overnight 585 is not required.
This form is due 4 weeks in advance of your event.

If traveling 4 nights or more complete #583 Intent to Travel.
Troop Leader*

First NameLast Name
Troop Leader E-Mail*
example@example.com
Phone Number*
Please enter a valid phone number.Format: (000) 000-0000.
Troop Number: *
Troop Level*

DaisyBrownieJuniorCadetteSeniorAmbassador
Service Unit*

Activity Information
Activity Description*
Will this event take place at a council facility or camp?*
If yes, which facility or camp?
Which Building
Does activity take place at a locked Facility (Motel, private home, etc.) or any Council Facility?
Does activity take place at an unlocked Facility (tents, etc.)
588F Security Ratings

597F Security Ratings for Overnight High Adventure Activities
If activity is taking place at an unlocked facility, complete the Security Rating Forms (#588F OR #597F) and input score below:
Activity Begins (location)*
On (date):*

MonthDayYear
Date
At (Time)*

Hour Minutes

AM/PM Option
Traveling to (name and address of location): *
Activity Ends (Location) *
On (Date):*

MonthDayYear
Date
At (Time):*

Hour Minutes

AM/PM Option
Mode of Transportation

Private VehiclePublic TransportationRental/Charter/Loaned Vehicle
# of Girl Scouts*
# Female Adults*
# Male Adults*
# Tagalongs**
If you expect Tagalongs, you must provide extra adult(s), in addition to the girl/adult ratio, who will be responsible for tagalongs.
*If you expect tagalongs, please specify - # of Girl and their ages, # of Boys and their ages

Required for all activities
Beyond the Meeting Trained Adult:*

First NameLast Name
Date of Training*

MonthDayYear
Date
First Aider*

First NameLast Name
Date of Expiration*

MonthDayYear
Date
Upload current copy of Certification*

Cancelof
At-Home Contact (NOT accompanying the troop):*

First NameLast Name
Phone Number for At-Home Contact:*
Please enter a valid phone number.Format: (000) 000-0000.

Are you participating in a community Event (hayride, parade, carnival)? You do not need council approval if the troop is attending the event as spectators or marching in a parade.

YesNo
Community Events*

HayrideRide Float in ParadeProvide Service Booth at Town CarnivalOther
Name of Event:*
Refer to Safety Activity Checkpoints for Parades and other large gatherings. If renting or borrowing a vehicle, Form 589F must be completed. Note: the term "vehicle" refers to trailers or other towed conveyances as well as to motorized carriers.
Safety Activity Checkpoints 2024-2026

Leader Statement of Compliance
I agree:*

Safety Activity Checkpoints, Volunteer Essentials, GSEOK's Position Statement of Safety and Security Form (590T) and/or Emergency Procedure Form (579T) have been reviewed and are being adhered to.I have verified that all personnel (first aider, lifeguard, instructors, etc.) are currently certified to perform in those capacitates according to safety guidelines and have attached copies of all certifications.I have verified that all drivers for this activity are properly licensed and that the vehicle will be driving is registered, insured for liability (as required by Oklahoma statues and well maintained. Every passenger will have a seat and use a seatbelt.Parents have been informed of the particulars regarding this activity including safety precautions/emergency procedures. Permission will be received for each girl with parent or guardian signature acknowledging their understanding of an agreement with the activity (s) as planned and that they have no further questions.
Signature
Should be Empty:

Activity Information