Form 583 Intent to Travel

#583 Intent to Travel

For extended troop trips lasting 4+ nights
This form is due...

Trips 4-5 nights: 3 months before departure

Trips 6 nights or more: 6 months before departure

International Trips: 1 year before departure

For Troop Overnights (1 night) or Short Troop Trips (2-3 nights) use Form 585 and complete 4 weeks before your trip.
Hello,

Welcome to the online submission system for a request to travel &/or partcipate in an extended overnight trip (4+ nights). Thank you for your commitment to providing new experiences for girls in your community.

Be sure to complete this form BEFORE finalize plans.This form is used to ensure all participants are safe by following Girl Scout safety protocols while participating in overnights of 4 nights or more, out of state, or international trips.

Once completed you will recieve a primiliary approval to continue planning of the trip. In this email you will also recieve information on the forms needed to be completed before the trip, and timeline of completetion.

We appreciate your efforts to follow the GSEOK Volunteer Policies and Procedures, Volunteer Essentials, and Safety Activity Checkpoints to keep everyone safe.

Remember our motto: Safety First, Fun Second!

-The Safety Team
Before you Begin

Before you begin, please ensure you are properly prepard by having the following informaiton ready.
- Troop numbers of all the troops participating in the activity
- Names, phone numbers, and e-mail addresses of two volunteers responsible for this activity.
- First Aider name and certification (you will need to upload a copy of certification to email)
- Beyond the Meeting trained Volunteer name
- Troop Camper 2 Trained (or equivelent) name *if your trip includes camping
- Number of volunteers and youth members (and their level) attending the activity.
- Dates of the extended trip.
- Read the Safety Activity Checkpoints, which lists the "high risk" and other high adventure activities, to know if "evidence of insurance" is required and request a Certificate of Liability from vendors as needed.
- Mode of transportation(s) during the extended trip
- Activites you are thinking about doing. Some may required more information such as "evidence of insurance" or Cetificate of Liability from vendors. Council will follow up with you on what is needed for each acitivty.
If you have any questions filling out the survey, please contact Customer Care at 918-749-2551 or e-mail customercare@gseok.org.
Safety Activity Checkpoints
It is important that you review the Safety Activity Checkpoints related to your planned activities and share this information with the Girl Scouts, their families, any program partners or vendor locations you may be working with. Safety Activity Checkpoints include information on the appropriate grade level (Junior, Cadette, etc) for safe and appropriate participation. Younger Girl Scouts should not participate in activities recommended for older level Girl Scouts. Always refer to the Safety Activity Checkpoints for more information on the level of appropriateness for your activity. Your approval is dependent on GSEOK's review of this information.

If Safety Activity Checkpoints do not exist for an activity you and the girls are interested in, contact Customer Care at 918-749-2551 or customercare@gseok.org before making any definite plans with the girls.

Basic Information
Trip Lead (Adult) *

First NameLast Name
Trip Lead Email*
example@example.com
Phone Number*
Please enter a valid phone number.
All activities require a minimum of two unrelated, approved GSEOK volunteers, at least one of whom is female. An approved GSEOK volunteer has a current Girl Scout membership and current background check completed with GSEOK.

Please provide the information of the second, unrelated, approved GSEOK volunteer who has committed to be additionally responsible for this trip.

Because a copy of this form will be emailed to this volunteer, be sure they have accepted this responsibility and have already completed all steps to be an approved volunteer.
Second Volunteers Name

First NameLast Name
Second Volunteer Email
example@example.com
Troop Number*
Troop Level*

BrownieJuniorCadetteSeniorAmbassador
Number of Girl Scouts*
Number of Female Adults (all adults must have current Girl Scout membership and background check on file)*
Number of Male Adults (all adults must have current Girl Scout membership and background check on file)
Number of Tagalongs

Certifications
Name of Beyond the Meeting Trained Volunteer*

First NameLast Name
Date of Training*

MonthDayYear
Date
Name of First Aider Attending Trip*

First NameLast Name
Date of Expiration *

MonthDayYear
Date
Please Upload a copy of First Aide Certification *

Cancelof

General Planning
Purpose of Trip*
How is this trip girl-led? List below how your Girl Scouts have had, or will have a part in choosing the when, where, why, how, what and other important aspects of the trip*
Adults' part in planning*
Girl Scouts (leaders and youth) have participated in &been responsible for planning the following Girl Scout activity types (checkall that apply)

A local field trip. Visited a local spot, possibly during regular troop meeting time.Day trips. An all-day trip. Could be a council event orlocal attractionOvernight trips. Single night overnight, maybe at a councilevent, camp or nearby attractionA short trip. 2-3 night overnight in your region. Girl Scouts help plan, budget and scheduleExtended trip. Travel the coutnry. Extended trips last four or more nights.International Trip. Travel the world! Thse life-changing trips usually take two to three years to save fore, plan, and prepare.
Estimated Budget For:*
Approximate Cost per participant*
How are you funding your trip? This is estimated amounts, if it changes that's ok*

#583 Intent to Travel

Before you Begin

Safety Activity Checkpoints

Basic Information

Certifications

Trip Information

General Planning