Professional Tenant Application Form

Professional Tenant Application Form
Property Applied For:
eg. 100 Space, West One
Preferred Start Date:
Let us know when you prefer to move in
Estimated length of stay
Please indicate how long you wish to rent the property for.
Length of Tenancy Required:
eg, 12 months
Any special requests discussed at viewing? (if applicable)
Any requests are subject to office approval.
Do you require car parking (where available)?
Please note with our developments, car parking spaces are limited and not included in the rent.
Joint Applicant Names (if applicable) & Relationship to you
Please name anyone else applying to live at the same address, state if they are your friend, husband, wife etc.
Name of the Lead Tenant:
The Lead Tenant will deal with any questions relating to the deposit and receive any repayment due back at the conclusion of the tenancy.
Guarantor
Can you provide a suitable UK-based Guarantor?
In order to be considered as suitable, your Guarantor must:
- Be resident in the UK full-time (regardless of theor Nationality).
- Earn at least 36 times the anual rent value, for example if your rent is £700 excluding the bills your Guarantor needs to earn £25,200 per year.
- Be over 18 years of age.
- Be willing and able to cover your rent if you should fail to pay.
Guarantor Application Form
Personal Details
Name (as it appears on your passport)

Title (eg. Miss, Mr etc.)First Name(s)Middle NameLast Name
Mobile Number:
Please enter a valid phone number.Format: 00000 000000.
Email Address (please use a non-student email address)
example@example.com
Date of Birth

DayMonthYear
Date
National Insurance (NI) Number
Where applicable
Nationality:
eg. British, Spanish etc.
Permanent Address, parent/Guardian Address, not your student accommodation

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Current/Term Time Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Current Employment Status
eg. Student, Employed
If you have selected other, please provide details:
Current Residential Status
eg. Tenant
Please detail any disability or impairment (eg. mobility, hearing or visual) which may require additional provisions in the event of evacuation or fire:
Disclosure is entirely voluntary, and solely for the purpose of ensuring safety and making necessary adjustments
Have you rented through West One before?
If you are a current or previous tenant, please state which property you rented
Have you ever been made bankrupt, or entered into a voluntary arrangement with your creditors?
Have you ever had a county court judgement made against you?
If you have answered yes to either of the above, please provide details, including amounts and dates.
This information will be treated in strict confidence and used solely to assess your application.
Are you or any member of your immediate family or close associates a Politically Exposed Person (PEP)?
A PEP includes, but is not limited to: senior political figures (such as Members of Parliament, MPs), senior members of the judiciary, senior military officials etc.
If yes, please provide details of the individual’s position and relationship to you:
Please include the individual’s job title and explain your relationship or connection to them.
Landlord or Letting Agent Details
Name of Current Landlord or Letting Agent
Email Address of Current Landlord or Letting Agent
example@example.com
Address of Current Landlord or Letting Agent

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Phone Number of Current Landlord or Letting Agent

Area CodePhone Number
Employment Details

if applicable
Your Position
Please specify your job title
Employer Name
Please enter the company/Business name
Manager or Contact Name
Annual Salary
Please enter your annual salary before tax
Employer Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Phone Number of Employer

Area CodePhone Number
Email Address of Employer
name@company.com
Self-Employment Information

If you are classed as self-employed, please answer the below
Company Name
Registration Number
Accountant Name
Accountant Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Accountant Phone Number

Area CodePhone Number
Accountant Email Address
example@example.com
Any other supporting info regarding your application?
ID & Right to Rent
Student Card

Please upload a clear photo or scan of your Student ID, making sure the full ID is visible
Cancelof
Passport

Please upload a clear photo or scan of your Passport, making sure the full ID is visible
Cancelof
Proof of Address (if not shown on passport):

Please upload a clear photo or scan of your proof of address
Cancelof
Other Documentation (if you do not have a UK passport or current share code)

Please provide any other documentation to support your Right To Rent (where required)
Cancelof
Payslips:

Please provide your three most recent payslips & any other proof of income we have requested
Cancelof
Right to Rent Share Code
Please provide your Share Code if you are a non-UK resident
Tenant Declaration
I confirm that I am over 18 years of age and that the information provided in this application is true and complete to the best of my knowledge.
I confirm that no individual other than those named in this application will reside at the property.
I give consent for the landlord (or their appointed agent) to carry out all necessary referencing and verification checks to support this application. This may include sharing information with referencing agencies, contacting my current or former landlords or letting agents, employers, financial institutions, or other relevant third parties. I also agree to provide supporting documents as reasonably requested.
I authorise my current or former employer, accountant, bank, landlord or letting agent to release any relevant details regarding my employment, financial status, and tenancy history as needed to assess this application.

I acknowledge that any application made without an in-person viewing is on the basis of representative images, descriptions, and information provided for marketing purposes only, which may not fully reflect the exact specification, layout, or condition of the property. I understand that viewings are strongly recommended and are available upon request. However, if I choose to proceed with an application and enter into a tenancy agreement without viewing the property, I do so at my own discretion and agree that I will remain fully bound by the terms of the contract.

Data Protection & Privacy Notice (UK GDPR)
I understand that my personal information will be collected and processed in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. This data will be used solely for assessing my application and for managing the tenancy if granted.
My information will only be shared with third parties where necessary for referencing, legal compliance, tenancy management, or related purposes. This may include utility providers, maintenance contractors, other tenants or Guarantors named in the tenancy, and relevant government or legal bodies.
I understand that I have the right to access, correct, or request deletion of my data in accordance with data protection legislation.
I consent to being contacted using the details provided in this application, including by email or phone, for matters relating to this application, the tenancy, or any related issues.

Consent to Electronic Communication and Documentation
I consent to receiving documents related to the tenancy including legal notices, certificates, and other relevant information via the email address provided in this application.
I acknowledge and accept that the landlord or agent may serve documents such as safety certificates, the How to Rent Guide, updates, legislative notices, and tenancy-related communications electronically.
I also agree to receive the Deposit Protection Certificate and associated prescribed information by email, where applicable.

By submitting this application, I confirm that I have read and understood the above statements and consent to the processing and use of my personal data as outlined.

If any of the information I have provided in this form changes, I agree to notify West One in writing via email within 14 days.
E-signing consent
Applicant Name

First NameLast Name
Today's Date

DayMonthYear
Date
How did you hear about us?
If other, please specify:
Should be Empty:

Professional Tenant Application Form

Guarantor

Personal Details

Landlord or Letting Agent Details

Employment Details

Self-Employment Information

ID & Right to Rent