Change and Cancellation Form

State Leadership Summit Cancellation

Registration cancellations after the registration deadline will use this form, but will not be eligible for a refund.

Please contact the hotel directly to cancel any hotel rooms.  Please use the contact that sent your hotel confirmation.  Please note that housing refunds will not be possible if other roommates are still occupying the hotel room.  

 

Any overpayments will be processed after the conference/activity for which they are requested. Refunds will be processed to the chapter’s account, and not a specific individual. If the chapter has outstanding invoices, any refunds or credits will be applied towards the outstanding balance.

District Conference Cancellation

Registration cancellations after the registration deadline will use this form, but will not be eligible for a refund, since the conference coordinators have already planned and budgeted for your student's attendance.

Any overpayments will be processed after the conference/activity for which they are requested. Refunds will be processed to the chapter’s account, and not a specific individual. If the chapter has outstanding invoices, any refunds or credits will be applied towards the outstanding balance.

 

District Conference Event Changes

Event changes after online testing can only move to an event that takes the same test as their currently registered competitive event.  

 

For Team Decision Making events:

We will automatically move the unpaired team member into the corresponding individual event (see chart below). 

If the unpaired student wishes to move into a different event they may do so as long it takes the same test (see link above). Please submit an event change by submitting this form a second time.

Team Event Business Law and Ethics TDM Buying and Merchandising TDM Entrepreneurship TDM Financial Services TDM Hospitality Services TDM Marketing Management TDM Sports and Entertainment TDM Travel and Tourism TDM

Corresponding Individual Event Human Resources Management Series Retail Merchandising Series Entrepreneurship Series Business Finance Series Hotel and Lodging Management Series Marketing Communications Series Sports and Entertainment Series Hotel and Lodging Management Series

After the District Conference, if one member cannot attend the next level of competition, no one may be substituted in his or her place, and the unpaired team member CANNOT move into another event. The students qualified as a team, so they must either compete as a team, or cancel as a team - and not advance to the next level of competition.

 

For Prepared (Pitch Deck) events:

Team members may NOT be substituted between the District, State, and International Conference. Teams are allowed to have members drop out of the competition, with the remaining members allowed to compete at the State or International Conferences.

International Conference Cancellation

Any participants cancelled after March 16, 2027, will be responsible for the following cancellation fee, which will be subtracted from any refunds available. 

• Between March 17-24, 2027 - $100.00 cancellation fee*
• Between March 25-March 31, 2027 - $200.00 cancellation fee*
• After April 1, 2027 - $400.00 cancellation fee*

This cancellation fee is in addition to any airline cancellation/change fees that may be charged.  Please contact the airline or travel agent to cancel.

*Housing refunds may not be possible if other roommates are still occupying the hotel room.  We will refund housing costs when possible.

All eligible refunds and overpayments will be processed after the conference/activity for which they are requested. Refunds will be processed to the chapter’s account, and not a specific individual. If the chapter has outstanding invoices, any refunds or credits will be applied towards the outstanding balance.

 

Event Changes

For All Team Decision Making Events:

If one member cannot attend the next level of competition, no one may be substituted in his or her place, and the unpaired team member CANNOT move into another event. The students qualified as a team, so they must either compete as a team, or cancel as a team - and not advance to the next level of competition.

For All Prepared Events:

Team members may NOT be substituted between the District, State, and International Conference. Teams are allowed to have members drop out of the competition, with the remaining members allowed to compete at the District, State, or International Conferences.

 

State Conference Cancellation

Refund Schedule for participants that are cancelled after the registration deadline on February 4, 2027:

• Between February 5-15 = 50% refund ($ 55.00)
• Between February 16-28 = 25% refund ($ 27.50)
• After February 28 = no refund - but we would appreciate it you still fill out this form

All eligible refunds and overpayments will be processed after the conference/activity for which they are requested. Refunds will be processed to the chapter’s account, and not a specific individual. If the chapter has outstanding invoices, any refunds or credits will be applied towards the outstanding balance.

 

Please contact the hotel directly to cancel any hotel rooms. Please use the contact that sent your hotel confirmation. If you have not received an emailed invoice/confirmation from the hotel yet, please wait until you hear from them to avoid any confusion, as they may still be processing chapter housing reservations. Please note that housing refunds will not be possible if other roommates are still occupying the hotel room.

 

Event Changes

For All Team Decision Making Events:

After the District Conference, if one member cannot attend the next level of competition, no one may be substituted in his or her place, and the unpaired team member CANNOT move into another event. The students qualified as a team, so they must either compete as a team, or cancel as a team - and not advance to the next level of competition.

For All Prepared Events:

Team members may NOT be substituted between the District, State, and International Conference. Teams are allowed to have members drop out of the competition, with the remaining members allowed to compete at the District, State, or International Conferences.

 

Please select the student's CURRENTLY REGISTERED competitive event below.