2025 Club Award Nominations

Club Award Nominations

2025 Guild Club Awards
The Curtin Student Guild Club Awards celebrate the achievements of student clubs that have enriched campus life through creativity, leadership, and community engagement. Whether you're a club committee member or a proud supporter, these awards are your opportunity to recognise excellence across Curtin’s vibrant club community.

General Eligibility (All Categories)

To be eligible for any award, clubs must:
- Be fully registered with the Curtin Student Guild in 2025.
- Have conducted themselves to a high standard throughout the year. (i.e. respectful interactions, both online and in person, with Guild and University staff, members, students, community, etc.).
- Represent the Guild and Curtin University in a positive light.
- Not be subject to any substantiated complaints or misconduct.
- Not have committed any compliance breaches or demonstrated poor behaviour.
Note: Each award category has additional eligibility & criteria which is listed below.

Nominations Close: Midnight 1 October 2025

How to Prepare Your Nomination

To make your nomination stand out and meet the judging criteria effectively:

1. Start Now
- Read the form questions in advance.
- Begin gathering materials and drafting responses well before the deadline (Midnight, 1 October 2025).
- Use the “save” button in the form to work progressively.
- Even if you create a separate document or presentation, you must still answer each question within the form directly, as judges will score each form answer.
2. Be Specific & Provide Evidence
- Use real examples from your club’s activities.
- Include dates, numbers, and names where relevant (e.g., “We hosted 5 events with over 300 attendees”).
Attach or link to:
- Event photos, meeting minutes, handover documents etc.
- Testimonials from members or attendees
- Social media posts or analytics
- Documents like meeting minutes or reports
If using links - ensure the correct access is provided for "anyone with link" can view.

Award Categories & Prizes
Club of the Year – $600
- Recognises the club that has consistently demonstrated excellence across all areas: governance, engagement, innovation, and contribution to university life.
Best Club Event – $350
- Celebrates a standout event that was well-planned, engaging, inclusive, and aligned with club objectives.
Best New Club – $350
- Recognises a newly registered club that has shown strong planning, governance, and impact in its first year.
Most Improved Club – $350
- Awarded to a club that has shown measurable growth and improvement in key areas from the previous year.
Runner-Up Awards
- Clubs that narrowly miss out on winning may receive Function Pack Points for use next year.

Award-Specific Eligibility & Criteria
These criteria apply in addition to the general eligibility criteria.

Most Improved Club
- Registered with the Guild for at least 24 consecutive months.
- Provide a clear comparison between previous and current year performance, including:
  - Membership growth or retention
  - Event quality and/or frequency
  - Governance improvements
  - Marketing and engagement enhancements
- Include evidence of improvement, such as:
  - Updated strategic plans
  - Feedback from members
  - Examples of new initiatives or changes made
Best New Club
- First registered with the Guild between July 1, 2024 and now.
- Held at least one event per semester since registration.
- Demonstrate:
  - Strong initial governance and committee engagement
  - Clear club objectives and alignment with events
  - Early signs of member engagement and growth
Best Club Event
- Event must:
  - Align with your club’s stated objectives
  - Achieve the outcomes set out in the event proposal, such as:
    
    Attendance goals
    
    Industry or community engagement
    
    Member satisfaction
  - Demonstrate efficient use of resources, including budget summary, sponsorships and/or partnerships (if applicable)
  - Include supporting evidence, such as posters, flyers, social media posts, surveys, feedback, or budget documents
- Desirable:
  - Highlight interactive or creative elements, such as: Q&A sessions, games, polls, or workshops
  - Be innovative or original in concept or delivery
  - Be inclusive and accessible, with details on any accessibility measures (e.g. sensory-friendly options, physical access)
Club of the Year
- Meet all general eligibility criteria to a high standard.
- Have at least one committee member who completed Club Induction Training.
- Demonstrate excellence across:
  - Governance and planning
  - Events and engagement
  - Marketing and communications
  - Contribution to university life
  - Inclusivity and innovation

Contact Details
Club Name*
Please avoid acronyms
Central Club Email Address*
This should be your club's main central email address (not your personal email address) Example: contact@clubname.com
Your Name*

First Name (preferred name)Last Name
Your Role in the Club*
President, Treasurer etc.
Your Email Address*
This may be your personal club mail address (example: President@clubname.com), or Curtin student address.
Mobile Number*
Please enter a valid phone number.

Award Type
Which award(s) are you nominating your club for?*

Club of the YearBest Club EventBest New ClubMost Improved Club
When did your club first become registered with the Guild?*
Note: you are not eligible for the "Best New Club" award if your club was registered for the first time BEFORE July 1, 2024
Has your club been registered with the Guild for at least 24 consecutive months?*

Yes, our club registration has not expired or lapsed in the past 24 monthsNo, our club is not eligible for the "Most Improved Club" award.Other
Important Note - Most Improved Club

If you are applying for the Most Improved Club award, please ensure your responses in each form question clearly explain how your club has improved compared to the previous year.

Wherever possible, include evidence.

Marketing, Communications & Membership
How has your club used marketing and communications to engage existing members and promote activities?*
In your response, please include: Examples of promotional materials (e.g., posters, flyers, social media posts)Links to relevant content or platforms (e.g., Instagram, Discord, website). Engagement metrics (e.g., reach, likes, shares, comments, Discord activity). Any marketing strategies, planning tools, or calendars used. How these efforts supported member retention, participation, or satisfaction
How has your club’s marketing and communications strategy helped achieve its membership goals?*
In your response, please include: Recruitment strategies used to attract new members. How you targeted and engaged students who were not already members. Platforms or outreach methods used (e.g., O-Day, social media, collaborations). Evidence of success, such as: Growth in membership numbers during specific periods, feedback from new members & increased engagement or visibility.
How has your club contributed to the broader Curtin community this year?*
In your response, please include: Collaborations with other clubs, Guild departments, Curtin faculty, or external organisations. Participation in Guild or University events. Efforts to promote inclusivity, accessibility, and community engagement. Any new or strengthened partnerships that align with your club’s objectives. How these contributions have enhanced student life or supported the wider Curtin community.
Testimonials & References
Testimonials or references must come from:
- Club members who are not on the committee, or
- External stakeholders, such as Curtin staff (faculty or department), contractors, sponsors, or venue partners.
You may include:
- Quotes or written statements
- Screenshots or links to emails, messages, or social media comments
- Names and roles of the individuals providing the testimonial (with permission)
These help support your nomination and demonstrate impact.

Note: All nominations received for The People's Choice award will also include these testimonials when your application is reviewed.

Please consider reaching out to relevant individuals early to ensure their feedback is included.
Upload supporting evidence*

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Governance & Committee Organisation
Has your club had at least one representative complete the Guild's Club Induction Training this year?*

YesNo
Please provide the name of the representative(s) and indicate which training format they completed (in-person or online).*
How has your club demonstrated respectful and professional conduct throughout this year? *
In your response, please include examples of: Respectful interactions with Guild staff, University departments, members, students, and the wider community (both online and in person). Adherence to Guild policies, University guidelines, and your club’s constitution. Compliance with event protocols, training requirements, and administrative processes. Positive communication practices (e.g., inclusive language, conflict resolution, transparency). Any feedback received that reflects your club’s professionalism or respectful culture.
Describe how your club met its stated objectives this year.*
Refer to your club’s official purpose as listed on your TidyHQ website under the Governance menu. In your response, please include: Key activities, initiatives, or events that aligned with your club’s purpose. Any measurable outcomes or milestones achieved. Challenges faced and how they were addressed. Reflections on how your club stayed true to its mission or evolved it over time.
Provide a summary of how your club manages its finances.*
In your response, please include: Sponsorships or funding sources (e.g., Guild grants, external sponsors). Efficient use of resources (e.g., cost-saving measures, reuse of materials). Financial planning, including: Annual budgets, event-specific budgets. Record keeping and compliance, such as: Clear and balanced budgets, handling of receipts and invoices, reimbursement protocols and use of financial tracking tools (e.g., spreadsheets, TidyHQ finance features)
How has your club demonstrated good governance this year?*
In your response, please include: How governance is implemented in day-to-day operations. How your club conducts meetings (e.g., frequency, format, documentation). Decision-making processes (e.g., voting, consensus, delegation). How your club ensures compliance with its constitution and Guild requirements. Accurate record keeping, including meeting minutes, financial records, and member registers. Compliance with Guild policies and relevant government regulations. Outline use of tools or platforms (e.g., TidyHQ, shared drives, calendars) to support governance. Reflections on the effectiveness of your governance practices and any improvements made.
What are your club’s development goals for next year, and what plans are in place to achieve them?*
In your response, please include: Your club’s key goals for next year (e.g., growth, engagement, partnerships, events). Succession planning strategies (e.g., mentoring new leaders, handover processes). Governance improvements that will support these goals (e.g., clearer roles, better documentation, meeting structures).Evidence of strategic planning, such as: Initial goal-setting documents (i.e. SWOT), meeting minutes that reflect planning discussions, budget plans or financial forecasts. And finally, how these plans will ensure continuity, sustainability, and alignment with your club’s purpose
Upload supporting evidence*

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Events Overview
These questions are required for all award categories and help us understand your club’s overall activity and engagement.

If you are nominating your club for the Best Club Event award, please be aware that additional questions specific to your nominated event will appear later in the form.

You are welcome to skip ahead to preview those questions now to help you prepare your responses. However, please ensure you still complete the questions in this Events Overview section, as they are required for all award categories.
Provide a summary of the events your club held this year.*
In your response, please include: A brief overview of each event (name, date, purpose). How each event aligned with your club’s stated objectives. How the events met the needs and interests of your members. Examples of innovation or creativity in planning, delivery, or format. Any feedback, attendance numbers, or outcomes that demonstrate success.
What resources has your club used to assist with running its events?*
In your response, please outline all resources that supported your club’s event planning and delivery, including: People: Volunteers, Guild staff, faculty, external partners. Tools & platforms: Online programs (e.g., Canva, Eventbrite, Discord), templates, scheduling tools. Training & support: Workshops, Guild guides/manuals, induction sessions. Funding & logistics: Sponsorships, venue support, equipment loans. Where you found or heard about these resources (e.g., Guild website, staff recommendation, other clubs). This helps demonstrate your club’s ability to seek support, collaborate, and use resources effectively.
Upload supporting evidence*

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Best Club Event

These questions focus on the specific event your club is nominating for the Best Club Event award.
Name of Event*
Provide an overview of the event.*
Include the date, location, purpose, and format (e.g., workshop, social, panel, competition).
How did the event meet its proposed goals?*
Include details such as attendance, engagement, industry involvement, and any statistics or feedback from attendees, stakeholders, or committee members.
How did the event align with your club’s official objectives?*
Refer to your club’s purpose as listed on your TidyHQ website under the Governance menu.
How was the event inclusive and accessible for all students?*
Include measures such as physical access, sensory-friendly options, language inclusivity, and any other efforts to ensure broad participation.
Provide a summary of the event budget and any partnerships or discounts negotiated.*
Include details on sponsorships, efficient use of resources, and financial planning (e.g., budget breakdowns, funding sources)..
What resources supported your event planning and delivery?*
Include volunteers, staff support, online tools, templates, training, or manuals. Please also mention where you found or heard about these resources.
Upload supporting evidence*

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Summary & Declaration
If you have more to add, please use this space to highlight any additional factors that set your club apart. Alternatively, you are welcome to upload a package and/or presentation at the next question to showcase and consolidate your club's performance this year.
What makes your club stand out? Why do you believe your club deserves this award?
Upload club overview / pitch / showcase package or presentation (OPTIONAL).

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Club Award Nominations

General Eligibility (All Categories)

How to Prepare Your Nomination

Contact Details

Award Type

Marketing, Communications & Membership

Governance & Committee Organisation

Events Overview

Best Club Event

Summary & Declaration