Lake Superior State University requires that a trip leader be designated and accompany the organization for all official University travel. The trip leader should work closely with the Office of Student Life to ensure the trip meets university standards, provides a safe experience for participants, and promotes student learning and development. For each university-related trip, Trip leaders are required to:
- Serve as the main University liaison, representative, and ensure participant safety
- Facilitate a pre-trip planning meeting to review itinerary, expectations, and transportation
- Coordinate all required paperwork and carry safety documents during travel
- Enforce compliance of all university policies and applicable laws
- Facilitate emergency procedures, manage issue resolution, and maintain student code of conduct standards
- Ensure access and use of personal credit card to place deposit on room for hotel reservation
- Oversee reservations, payments, and rooming arrangements.
- Trip advisors who are LSSU employees are prohibited from sharing a bed with students and are heavily advised to stay in a separate room.
Student organizations are generally not considered on “university business” when traveling and are most often only covered by a student’s personal insurance. It is assumed upon participation in organizational travel that participants have personal health insurance and auto insurance as applicable. All trip participants should represent Lake Superior State University appropriately at all times and act as active, helpful participants for the duration of the trip. All participants are required to engage in the planned activities of the trip.
Participants in activities involving student travel are responsible for their own behavior and any resulting consequences. The University shall not be liable for any loss, damage, injury or other consequence resulting from a participant’s failure to comply with University rules and regulations, under the reasonable direction of University employees, or applicable laws.
While traveling, participants are bound by University policies as stated in Lake Superior State University Student Handbook, including the Student Code of Conduct as well as applicable laws. Failure to abide by these policies and violations may subject participants and sponsoring organizations to University review and disciplinary action pursuant to the guidelines in the Student Organization Code of Conduct.