SFAS 2026 Exhibiting Artist Registration Form

  • 2026 SFAS Exhibiting Artist Registration

  • Congratulations on having your work accepted into the 2026 Sooke Fine Arts Show!

    This form gives you the ability to submit most of the remaining required information and help you prepare for the show. Upon completion of the form, there will be links to other key forms, and you will be emailed a pdf including the details you provided, plus useful exhibition & participation information.

    IMPORTANT NOTES:

    • All exhibiting artists are expected to read the 2026 SFAS Exhibition Guidelines.

    • The deadline to complete this form & pay exhibition fees is JUNE 26, 2026

    • You should have also received a notification about which piece(s) were accepted via the online submission system - if you did not get that notification, please call/email the SFAS Office (250-642-7256/sfas@sookefinearts.com).

    • If at any point the system prompts you to sign up to create a Jotform Account, please select the option to continue without signing up. You do not need a Jotform Account to complete this registration. If you would like clarification, please call/email the office.
    • What this form will ask you for - (click to open)... 
      • Your name & email
        - to link this information to your file
      • Your GST number
        - if you have one
      • Artist Agreement confirmations
        - Commitment to Showing / Finishing Standards / Contact Sharing
      • Artwork description confirmation
        - confirm that your artwork descriptions are presentation-ready
      • Your interest in participating in Demos, Talks or Tours
        - optional
      • Your interest in advertising in the show program
        - in the Artist Marketplace section - limited spots
      • Info about the Artist Celebration Event (Friday, July 31, 7pm - 10pm)
        - links to claim your complimentary ticket(s) - (one for you & one for a guest)
      • Comments/Questions/Instructions
        - an opportunity for you to communicate with us
      • Exhibition fee payment 
        - online and offline methods available
    • 2026 Changes to Exhibition Registration from last year - (click to open)... 
      • More specific questions about limited editions

      • More Artist Marketplace Ads available in our program this year
    • Troubleshooting this form - (click to open)... 

    • If the form appears to have trouble saving or submitting, you may need to refresh your browser. This is especially true if you have had the form open for a while. Most of your changes should be saved. If you require assistance at any time, please contact the SFAS office (M-F 9-5) by email (sfas@sookefinearts.com), or phone (250-642-7256).

  • Page 2 - Contact Verification

    To link the information in this form with your file
  • Number of artworks accepted into the show:

  • CONTACT INFO - PRINTED SHOW PROGRAM

    Your contact information can be made available to the public via the listings in the printed show program. You could include:

    • email address
    • phone number
    • a social media page
    • website

    * MAX 60 characters *

  • Re my contact info:*
    • maximum 60 characters
    • type all the info on one line
    • separate info with slashes & spaces
    • do not include your name
    • eg: pablo@pablopicasso.ca / 250-555-5555
  • I will be couriering my piece to arrive by July 10*
  • I am registered for GST*

  • Page 3 - Term Agreements

  • There are a few key elements that exhibiting artists are expected to confirm in preparation for the exhibition, all of which are explained in the: 
    2026 SFAS Exhibition Guidelines

  • Page 4 - Labels & Descriptions

  • DESCRIPTIONS

     

    Labels will be placed next to each artwork. The label includes:

    - Artist Name
    - Artwork ID #
    - Artwork Title
    - Price
    - Medium
    - Artwork description
    - Limited Edition # (if applicable)

    If you provided artwork description(s) along with your submission, we need to confirm that it/they are presentation-ready before the art labels are printed. (Whilst descriptions are encouraged, they are not mandatory, so if your choice is to leave it blank, that is fine too.)

     To check your artwork description(s) from your submission, click the submission status link previously sent to your email.

    Note: SFAS reviews all descriptions, and may fix minor spelling/grammatical errors. Formatting may be edited to ensure compliance with the system requirements.

     

  • Re artwork descriptions:*

  • Please Note: It may take a day or two to get that link out to you. In the meantime, you can continue entering & complete the form. You will be given the option to edit the form upon completion. Alternatively, you can choose "Save and Continue Later" on this form, which will email you a link to resume the form when you have the information you need.

  • 0/75
  • 0/75

  • Page 5 - Limited Editions

  •  

    If a work is part of a limited edition, please confirm in this form how many editions are in the run, and inform us how many will be available for sale at the show. Purchasers are notified which edition they are purchasing at the art sales desk, but unlike sales of singular items, the sales team will not apply a red dot to the art label unless all editions have been sold. Upon notification of subsequent limited edition sales, artists will be responsible for reproducing the artwork in the same manner as the exhibited piece, and delivering the artwork to the purchaser.

  • Piece #1 is part of a limited edition set
  • Piece #2 is part of a limited edition set

  • Page 6 - Artist Biographies / Statements

  • The artist biography or statement is a brief description of the your training and experience and/or your artistic vision.  

    Your bio/statement will be displayed online only in the Digital Catalogue - which will be accessible through our website, via posted QR Codes throughout the gallery, and at the Information Booth at the show.

    Display Notes:

    • The word count limit is 200 words
    • Only simple formatting will be supported (e.g paragraphs, no bullets)
    • Summary formats are preferred
    • Links to outside websites are supported
    • Curriculum vitae lists will not be included

    Note: SFAS reviews all biographies for content, and may fix minor spelling/grammatical errors. Formatting may be edited to ensure compliance with the system requirements.

  • Re my Artist Biography / Statement:*
  • 0/200

  • Page 7 - Gallery Gift Shop

  • Artists exhibiting in the show are invited and encouraged to sell additional artwork in the Gallery Gift Shop. For more info on entering works into the Gift Shop, see the 2026 Gallery Gift Shop Guidelines.

    The Gift Shop team will be contacting all artists shortly to determine interest in submitting artworks to the gift shop and to provide assistance. If you are not interested in submitting to the gift shop, you can advise the team at that time.


    ONLINE INVENTORY FORM

    All gift shop information is gathered via an online form (similar to this one), as per last year. You can access the Gift Shop Inventory Form here (the link will open in a separate tab), or via a link provided upon completion of this form. If you will be submitting items to the Gallery Gift Shop, we recommend that you begin the process as soon as possible for preparing your gift shop items. 

    GIFT SHOP NUMBERS

    The form will provide your unique Gift Shop #, which you will need in order to submit items. You can also find your number via the form or through a secure link here on our website.

      

    All gift shop items are to be dropped off with your artwork at Art Drop-Off on July 10/11. 

  • Page 8 - Demos, Talks, Tours

  • Artists whose work is accepted into the Show are invited to share their ideas, skills, and techniques with the viewing public through demonstrations, talks, and tours. They are a great way to engage and educate the public, and to make connections with potential clients. Once confirmed, artists will need to provide more info through the 2026 Artist Demo/Talk/Tour Form.

  • Re participation in the demos/talks/tours program:*

  • BOOKING INSTRUCTIONS

    When you choose an option above, you will be able to see a table of available timeslots, based on what has already been chosen by artists who have already submitted their forms.

    1. To book, select one or more of the available timeslot boxes. A green box indicates a selected timeslot. (Each artist can book up to the specified number of slots, as stated in each table.)
    2. Shortly after you submit your form, a coordinator will reach out to you to confirm your booking & send you the Demo/Talk/Tour Form. There is also a link to the form at the end of this registration.
      Please note that selections made through this form are not guaranteed, but we will do our best to accommodate your preference(s).

    Please Note:

    • Be careful not to double-book between demos & tours.
    • You are choosing the actual slots you want to book, not the slots you are available for.
    • As soon as you submit this form, the timeslot(s) you have chosen will no longer be available to others, so if you are not sure, choose "I might be interested, please email me" instead of making a selection. However, be aware that slots do fill up.

  • Page 9 - Program Advertising

  • The Artist Marketplace in the show program is a great way to highlight your artist profile, advertise an upcoming show, or connect with potential purchasers.

    Ads can include eye-catching images, enticing text, and key contact info, and are only $68 + GST per 1/8 page ad.

    View ad specs

    This year we have opened up more spots in the program for artists. Spots are booked on a first-come, first-served basis.

    Ad payments can be made at the end of this form or by calling the office M-F/9-5pm: (250-642-7256).

  • Image showing Artist Marketplace Ad in the 2019 SFAS Catalogue
  • I am interested in advertising in the show program

  • Update June 23: All spots are now filled. Thank you for your interest!

  • Submit Your Ad Info Here

  • Great! You can access the Marketplace Ad Info form at the end of this registration. The sooner you complete this form, the sooner your spot is confirmed.

  • Note: Priority will be given in order of payment recieved, and once all spots are filled, a note will be posted here advising of such. We will be in touch to all those who book ads to request ad copy & artist information. 

  • Page 10 - Artist Celebration - Claim Tickets

  • All Exhibiting Artists are invited, along with one guest, to the Artist Celebration Event on Friday, July 31st, 7-10pm @ SEAPARC Leisure Complex - 2168 Phillips Rd, Sooke.

    The evening includes wine and appetizers and a chance to mingle with other artists and sponsors of the show. In order to attend, you must claim your e-ticket(s) via our ticketing system.

  • Image field 437

  • - Artists will need e-tickets to enter Artist Celebration 
    - Artist badges are not considered a ticket
    - this form allows you to claim your complimentary ticket(s)

    TICKET RULES - PLEASE READ

    • Artists can claim up to 2 complimentary tickets ONLY (one for themselves and one for a guest). 
    • Once claimed, tickets will be sent via email as e-tickets, to be scanned upon entry.
    • We ask that you do not claim tickets that you do not need, as it is important to us to get an accurate sense of the number of attendees.
    • If tickets are claimed under a name not recognized as an an exhibiting artist, they will be voided.
    • If an artist tries to go back into the system and claim more than the maximum allowable extra tickets, the tickets will be voided.
    • An e-ticket can only be scanned once. Once it has been used to enter the show, it cannot be used again.
    • Artists can bring their e-tickets to the show either printed or on their phones.
    • Artist badges will no longer qualify as entry tickets. 
    • If you are not yet sure if you will be able to attend, or change your mind later, you can contact the office (250-642-7256) after the exhibition deadline to claim unclaimed tickets (until: July 11).

    ADDITIONAL TICKETS

    We are not able to provide more than one complimentary guest ticket per artist, nor are we able to sell addtional tickets.

  • Re attendance to the Artist Celebration Event on July 31:*

  • Click Here to CLAIM your ticket(s)

  • (The order form will open in a new tab in your browser,
    but this tab will remain so you can continue working on the form)

  • Page 11 - Art Drop-Off Info

  • Friday, July 10
    from 4pm - 8pm

    or 

    Saturday, July 11
    from 9:30am - 4:30pm

    @ SEAPARC Recreation Centre
    2168 Philips Rd in Sooke, BC

    View Google Map

  • Image field 346

  • To ensure an expedient drop-off:

    • Be sure your artwork is presentation-ready per the 2026 SFAS Exhibition Guidelines. If your art requires assistance, due to weight or size, we ask that you notify an attendant outside of the main entrance.
    • For artists bringing in artwork for 3 or more artists: upon arrival please notify an attendant outside of the main entrance.
    • Please be sure to arrive no later than 15 minutes before the end of the day, so that we are able to process your work in time.

    At art drop-off:

    • Hand off your artwork to a gloved attendant. You will then be guided through the intake procedure.
    • Pick up your artist envelope, which includes your Artist Name Badge, to be worn/brought when you are attending the show.
    • Drop off Gallery Gift Shop items.

     

    This information will be summarized in the pdf sent to you upon completion of the form.

  • Page 12 - Comments/Questions/Instructions

    This is a good spot to ask questions, or advise on any special instructions or requirements for displaying your piece(s)

  • Page 13 - Payment Details

  • Exhibitions fees are $40 (+ $2 GST) per accepted piece, and are due by June 26. These fees go towards curating & hanging the show. Failure to pay exhibition fees will result in ineligibility to show your artwork.

  • Payment Options - MUST BE RECEIVED BY JUNE 26*

  • My Products

    prevnext( X )
        2026 Exhibition Fee(s)

        $40 per accepted piece ( + GST added at checkout)

        $40.00 CAD$40.00CAD
          
        2026 Artist Marketplace Ad

        $68/person (+ GST added at checkout) - limit 1 per artist

        $68.00 CAD$68.00CAD
          
        Subtotal
        $0.00 CAD$0.00CAD
        Tax
        $0.00 CAD$0.00CAD
        Total
        $0.00 CAD$0.00CAD
        Debit or Credit Card

      • Please process your payment via your chosen method before June 26.

        Thank you for filling out this form! If you have any questions, please email us, or call us at 250-642-7256.

        You can now click SUBMIT to finalize your form.

      • Note: If you are editing the form, after having already completed and paid, you can click Submit to confirm your edits. The system will not charge you again.

      • Should be Empty: