AIT - Permissions Request Form

IMPORTANT: Please make sure you have the NetID and @wheaton.edu email address assigned to the user before filling out this Jotform. Please DO NOT guess at this information.

For faculty and staff, please obtain the NetID and work email address from the employee or send an email to AIT Account Support to request it.

For student workers, please DO NOT request permissions for their student account. A student worker NetID ends with a 2-digit number and the email address ends with @wheaton.edu instead of @my.wheaton.edu

If the student worker or general affiliate does not have a user account yet, please complete the corresponding request form below first. After you receive a notification email with the user's NetID and @wheaton.edu email address, then return to this Jotform to request permissions for the user.

Student Worker Account Request Form

General Affiliate Account Request Form

Access for the following resources are requested via different forms. Please click the resource description to request access to that resource.

Banner Permissions Update Form for Banner Data Stewards to update permissions for an existing Banner user

Jotform: Accounts are department-based and access is managed by each department

Student Club/Group Mailbox Request for a shared @my.wheaton.edu student organization mailbox

CourseLeaf CAT/CIM: Please email the Registrar's Office

Canvas Access Request for TA or CB

Qualtrics Account Request Form

Remark User Access Change Request

Web Time Card Approval Request: Please email Human Resources

Cognos Access Request: Please email the AIT Service Desk

Asset Essentials Account Request: Please email the Work Order Center

Requesting a phone extension please fill out this form

Computer Request for a new employee start point, please fill out this form
Supervisor/Approver Information
Supervisor/Approver Name*

First NameLast Name
Supervisor/Approver Wheaton Email*
Supervisor Phone Extension
Employee Information
Employee Type*

Student WorkerStaff - Regular Full Time / Part-TimeStaff - Temporary / On-CallFaculty - Tenure / Tenure Track Full Time / Part-TimeFaculty - Guest / AdjunctAffiliate - Non-Employee / Volunteer / Contractor
Name*

First NameLast Name
NetID*
If you do not know it, please ask the user
@wheaton.edu Email Address*
MUST be a @wheaton.edu email address
New Employee?

YesNo
Job Title*
Department*
Access Start Date*

MonthDayYear
Resource Access Request
Please only select the items that the employee needs to access for work.*

25Live Event/Meeting SchedulingAccess to Secure Data (a Data Stewardship requirement)Banner (All employees automatically receive Banner Self-Service accounts. NOT needed for faculty grade entry. For ThunderMart or account inquiry, please see the links at the top of this form)BanJobsMS Access Database using Banner (e.g. Profiler)OnBaseFaculty & Advisor Access for Academic Department CoordinatorsGoGlobalTerminalFour (webpage editing)Department Printing Charges and Scan to Email RequestsDepartment Shared Mailbox AccessNetwork Shared Folder Access (This is NOT for requesting access to department BOX shared folders. Please share those as needed according to your department guidelines.)Oracle ProcurementOracle Expense Reimbursement/PCard (NOTE: This is a request for permissions in Oracle. You will still need to request a PCard through the Purchasing & Accounting Department)Slate (Admissions)DegreeWorksFive9Other
Banner Permissions Needed*
Name of Banner Access Database(s) Needed*
Does this user need to be added to a copier address book in order to use the scan to email feature:

YesNo
Do other department users need to scan to this user's email address (this user will be added to the Copier Address Book)*

YesNo
Please list the WC IDs for your department copiers (see the sticker on the front of each device)*
OnBase Privileges (Check all that apply)*

Viewer (read only)User (create, modify, view)Scanner (Batch scanning & processing)Workflow
Please grant the user Read & Manage permission to the following Shared Email Address(es)*
mailbox.name@wheaton.edu
This person will be have Read & Manage access to the shared mailbox(es)?*

YesNo
Does this person need permission to Send-As the shared mailbox(es)?*

YesNoIf requesting access to more than one shared mailbox, and the user needs send-as from some but not all mailboxes, please use the additional comments field to provide more details of the request.
Path of Shared Folder(s) (Please enter "Unknown" if you do not know the path)*
Should this person’s access permissions mirror those of a current departmental employee (cannot be a former employee) for the requested resource(s)? If so, please enter that individual’s name here:
Secure Data Access Requested*

ConfluenceSmartSheetPaperCutQualtrics
Please add any additional comments here:
Reason for Access Change
Access End Date*

MonthDayYear
Supervisor/Approver Signature (Required for Banner Permissions)*
Supervisor/Approver Signature Date*

MonthDayYear
Your employee will also need to sign to indicate their agreement with our terms and conditions. Please enter an email address that your employee can currently access. If they have not yet started, you may use a personal email address.*
If you have any questions or feedback about this form, please email us at ait.service.desk@wheaton.edu or call 630-752-4357.
Email
example@example.com
Should be Empty:

Supervisor/Approver Information

Employee Information

Resource Access Request