VSU COA Project Request Form

You have reached our old Project Request Form.

Please use our new form here: New Project Request Form

Requested By:*

First NameLast Name
Email:*
Phone Number*

Area CodePhone Number
Is this request for publicizing an event or workshop?*

YesNo
Do you have event approval from your unit authorizing body?

YesNo
Who is the approver of this requested service(s)?*

William Crutchfield (for all SFOP requests)Dr. Janine Woods (for all non-SFOP Extension requests)Dr. Wondi Mersie (for all Ag Research Station requests)Michelle Olgers (for all other requests)
Approved or Denied?
Is this request for a public event or workshop?*

YesNo
Will this be a virtual program/event?*

YesNo
If Yes, include Zoom link here:
Is this event a series?*

YesNo
Event Title:*
Event Description (min. 50 words):*

0/5000
Presenter(s):
Tags:
Start Date:*

MonthDayYear
Date
Start Time:*

:HourMinutesAM/PM Option
End Date: *

MonthDayYear
Date
End Time:*

:HourMinutesAM/PM Option
Have you checked that your event date does not conflict with other similar event(s) throughout the VCE system?*

YesNo
Check the calendar here: https://www.calendar.vt.edu/main.php?view=month&calendarid=cals
In-person event capacity:*
How would you like to deliver your virtual program?

Zoom Program (best if there is no need to show video, unless it is pre-recorded)Pre-Recorded Zoom Program (same as above, but pre-recorded and without the option for live Q&A)Zoom Series (same as above, but packaged as a series, with pre-registration and weekly email reminders)Zoom to Facebook Live Program (best for when multiple people are presenting and/or a PowerPoint presentation is also used)Facebook Live Program (best for presenting at one location and without a PowerPoint.)Pre-Recorded Video Program (best for sharing information that is highly visual, like a “how to” program)I Don’t Know. Let’s talk together to decide which format will be best for the information I want to share.
Additional Requested Services

(Please check all that apply)
Zoom:

Zoom event supportZoom breakout roomsRecord ZoomPre-Recorded Zoom (Program or Series)
Graphic Services:

BannerFlyerDocument layoutLogo designBranding template for presentationsBranding for videosNewsletter layout
Web Services:

Event CalendarRegistration setupRegistration openRegistration reportsEvent Advertisement/Promotion: Facebook, Instagram,TwitterFacebook Live
Post-Event Archive:

FacebookYouTubeEvent Advertisement/Promotion: Facebook, Instagram,TwitterFacebook Live
Editorial Service:

News releaseWrite copyDocument proofreadingNewsletter
Videography:

Check out equipmentLive video during eventTranscription supportUpload video to Facebook, YouTubeEditing videos post-eventPre-recorded video
Is VCE/VSU the lead for this event?*

VCE/VSU is the leadOrganized by another organization
Which organization is the lead organizer for this program? *
What is your measure for success in offering this event?*

AttendancePost-event viewsCollaboration and/or Virtual Participation (chat box questions)Virtual Survey ResponsesOther
Please provide the link below for the public to register or participate in the program.
Please provide guidance on who is responsible for creating social media posts about this event and what the links are to their social media pages are so we can share these posts on the VSU/VCE social media pages.
Do you already have a meeting link for the virtual event?

YesNo
What is the meeting link for the virtual event?
Do you foresee needing a dry run of your presentation prior to the date of the program?

YesNo
Will you need to sign out a cell-phone video kit (using your own cell phone)?

YesNo
Where will you want your recorded program to live after the live program has ended?

FacebookVSU/VCE website onlyVT/VCE website (as a non-peer-reviewed resource) and VSU/VCE websiteVSU/VCE YouTube onlyVT/VCE YouTube AND VSU/VCE YouTube
Will this event be held at the Randolph Farm Pavilion?

YesNo
Address:*

Street Address

Street Address Line 2

CityCounty

Postal / Zip Code
Region:

CentralNorthernEasternSouthsideSouthwest
Presenter(s):
Names, titles, organizations, and etc. If you do not have presenter information yet, please enter TBD. If there are no presenters, please enter N/A.
Please select the tags appropriate for the event:*

4-H & YouthFamily Health, Nutrition & FinanceLivestock & BeesAquacultureForestryUrban AgricultureVegetable/Fruit/Flower ProductionAgribusiness & Computer SkillsFarm Equipment, Safety & TechnologySpanish Language Programs (Never a stand-alone tag; always with something)Sustainable Agriculture (Never a stand-alone tag; always with something)High Tunnels & Greenhouses (Never a stand-alone tag; always with something)Hydroponics & Aquaponics (Never a stand-alone tag; always with something)
Has this event been approved by Doris Heath or William Crutchfield?

YesNo
Event Fee:*

YesNo
What is the approved event fee?*
Please enter the dollar amount.
Does the event have a capacity limit?

YesNo
What is the capacity limit?
Please enter the capacity limit.
Will this event include any food or refreshments?

YesNo
Do you need an agenda to hand-out at your event?

YesNo
Your event will be promoted according to the standard VSU COA event promotion process (flyer, email announcements, online registration, website calendar, social media).
Additional Requested Services:

News ReleasePhotography Day Of EventVideography Day of EventWebpage for Event (Usually only for statewide or national events)
Requested Services:*

Webpage Content Updates (Ex. Creation of New Page(s), Updates to Existing Pages, Adding New Photos, etc.)Flyer PDFProofreading Existing CopyNews ReleaseSurvey Development (Online)Registration (Non-event; for courses, etc.)PhotographyVideographyPoster (Must have budget approval for printing before layout begins.)Brochure (Must have budget approval for printing before layout begins.)Banners/Displays/Signs (Must have budget approval for printing before layout begins.)Other
Who is the intended audience of this publication?
Briefly describe the purpose/intended use of this publication.
Where will this copy/document be featured?

VCE non-peer-reviewed publicationVCE peer-reviewed publicationOther
Have you cited all sources and references in the style appropriate to where your copy will be published?

YesNo
Is all copy provided for this project, original and written exclusively by you or the other authors referenced in the document?

YesNo
Has the copy/content and materials contained within this document been published previously?

YesNo
If yes, where and when?
Webpage URL:
Please enter the URL of the page you are requesting to update/edit.
Web Updates and/or Changes:
Please be descriptive.
Attachment(s):

Browse Files

Cancelof
Project Description:

0/1000
Needed By:

MonthDayYear
Date
Available Dates & Times to Meet:

After you submit this form, you may be invited to a meeting to discuss your project request with members of the Marketing and Communications Department in more detail (unless your project is only for a website update). Please list three dates and times you are available to meet.
Date Option 1:

MonthDayYear
Date
Time Option 1:

:HourMinutesAM/PM Option
Date Option 2:

MonthDayYear
Date
Time Option 2:

:HourMinutesAM/PM Option
Date Option 3:

MonthDayYear
Date
Time Option 3:

:HourMinutesAM/PM Option

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Additional Requested Services