SHPE has opened this Bulk Registration Commitment form to allow those whose individual registration will be funded by their chapter/university.
DO NOT FILL OUT THIS FORM IF YOUR FINANCIAL OFFICE IS ABLE TO USE A CREDIT CARD AT CHECK OUT DURING YOUR ONLINE REGISTRATION.
- Individual registration with a credit card is available through the event registration process.
- If your finance office requires a quote, please see info below pertaining to our NEW quote process.
This process, outlined below, shows how to order and register for SHPE events using a promo code. Requestor will receive a promo code after agreeing on payment terms.
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Event Bulk Registration Process:
Step 1: Complete the SHPE Event Bulk Registration Commitment Form. A notification will be sent to SHPE National’s Registration Team upon submission.
Step 2: Once confirmed, SHPE’s Finance Department will generate and email an invoice to the requestor and chapter advisor within 2–3 business days. The invoice cannot be modified once issued. Full payment is due by the invoice due date.
Note: The form follows SHPE's cancellation policy — NO EXCEPTIONS!
STEP 3: Submit payment by the invoice terms:
Credit Card: Pay online via the secured portal linked on the invoice.
Electronic Bank Transfer (ACH): SHPE's banking information is provided on every invoice, please refer to the invoice when received.
Check: Payable to SHPE and mailed to:
Society of Hispanic Professional Engineers
ATTN: FINANCE DEPARTMENT
P.O. BOX 450970
Laredo, Texas 78045
STEP 4: Within 2–3 business days of payment receipt, SHPE will email the unique bulk registration discount code to the listed contact person.
[The contact person is responsible for distributing the code within the chapter. SHPE is not responsible for misuse or unlawful distribution]
STEP 5: SHPE members will register for the event using the code at checkout. Members must use the code to be considered registered. An active SHPE membership is required for all events. For membership questions, email Membership@SHPE.org.
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- NILA Part 2 (Presidents Summit):
Submisisons/Updates Due July 14
Invoice Payment Due July 16*
*Invoices are due upon receipt. Payment of the invoice is required in order to gain access to event registration. All promotional codes must be used within five (5) business days and prior to the registration close date. Failure to submit payment by the listed deadline will result in the inability to register for or attend the event.
- Combining CCLP & Presidents Summit Orders: Need one invoice with both orders for your financial office?
- Submit the two separate Commitment Forms, then reach out to us via form: NILA 26 Registration Support for assistance with billing.
- One invoice will be sent your way **Due dates will follow the CCLP deadlines.
- NILA Part 1 (CCLP):
Submisisons/Updates Due June 1
Invoice Payment Due June 3.
Bulk Registration Cancellation Policy
(NEW- PLEASE REVIEW)
- All cancellation requests must be submitted via form: NILA 26 Registration Support.
- NO REFUNDS FOR BULK REGISTRATION COMMITMENTS.
- Unpaid cancellations will be invoiced the 25% fee. Unused promo codes after the deadline are forfeited.
Cancellation Deadlines:
CCLP - 6/5
Presidents Summit - 7/8
SHPE will be strict on the number of attendees for Presidents Summit. The preference is the Chapter President only. IF the president cannot attend, the chapter needs to submit a substitution request via Transfer Request so authorization for one (1) VP can be reviewed & approved.