Use this form to apply in advance for multiple 2026 Newport News Special Events by checking the box(es) next to the desired event(s) and submitting the signed application by the event(s) deadline. You must submit the completed application and signed agreement by the respective deadline for each event.

Application Submission: Submit applications early, as popular events fill up quickly. Include high-quality, well-lit product photos, and a clear description of products/services, etc.

Approval Process: Organizers review applications for completeness and, in many cases, to prevent product duplication. 

Acceptance Notification: If accepted, you will recieve an email notification from the City of Newport News Parks and Recreation Department (only).

IMPORTANT INFORMATION - READ BEFORE CONTINUING

Children’s Festival of Friends

Saturday, May 2, 2026 @ 10:00am-5:00pm

Newport News Park, 13560 Jefferson Ave., Newport News, VA 23603

Application Deadline – March 13, 2026

Exhibitors:

Exhibitors are asked to provide one (1) hands-on activity for children at your booth during the festival. This can be a craft, a game, an interactive reading station, a sports challenge, group art activity, etc. Participants should be prepared to serve approximately 1,000 children, ages 2 to 12 years. Please describe this activity under Booth Information within the application.

Exhibitors are NOT PERMITTED to sell merchandise, conduct fund-raising campaigns, take donations, collect fees or dues, or solicit money on behalf of their organization during the festival - booth spaces are for informational and community outreach purposes only. All articles and displays must be theme-related, family-friendly and age appropriate. No obscene items will be allowed.

Vendors:

This event does not accept vendors.

Juneteenth Freedom Festival

Saturday, June 20, 2026 @ 5:00pm-10:00pm

Victory Landing Park, 50 26th St., Newport News, VA 23607

Application Deadline – May 1, 2026

Exhibitors:

Exhibitors are NOT PERMITTED to sell merchandise, conduct fund-raising campaigns, take donations, collect fees or dues, or solicit money on behalf of their organization during the festival - booth spaces are for informational and community outreach purposes only. All articles and displays must be theme-related, family-friendly and age appropriate. No obscene items will be allowed.

Vendors:

This is a highly attended event; all vendors must be prepared with sufficient assistance and merchandise for the duration of the festival.

Fall-O-Ween

Saturday, October 3 – Sunday, October 4, 2026 @ 10:00am-5:00pm

Newport News Park, 13560 Jefferson Ave., Newport News, VA 23603

Application Deadline – April 10, 2026

All applications must be submitted through the following links for Fall-O-Ween.

Exhibitors: Please apply here - https://form.jotform.com/253566482257163 

Vendors: Please apply here - https://form.jotform.com/253565592189168 

Heritage Vendors: Please apply here - https://form.jotform.com/253565629380162 

NlightN Holiday Tree Lighting Ceremony

Saturday, December 5, 2026 @ 5:00pm-8:00pm

City Center at Oyster Point, 700 Town Center Dr., Newport News, VA 23606

Application Deadline – October 23, 2026

Exhibitors:

Exhibitors are NOT PERMITTED to sell merchandise, conduct fund-raising campaigns, take donations, collect fees or dues, or solicit money on behalf of their organization during the festival - booth spaces are for informational and community outreach purposes only. All articles and displays must be theme-related, family-friendly and age appropriate. No obscene items will be allowed.

Vendors:

This is a highly attended event; all vendors must be prepared with sufficient assistance and merchandise for the duration of the festival. 

Vendor spaces are 10’x10’ and will be assigned by event staff. All vendors are responsible for providing their own tents with weights, electricity, tables, and chairs. The city will not be able to provide tents, electricity, tables, or chairs. Locations of booths are not guaranteed and may change when necessary.

1. Event staff will review the applications for acceptance/non-acceptance. The criteria for admission into the event is based on space availability, how the applicant meets event standards, including how well the merchandise or information related to the theme of the event, the quality of merchandise, and on the vendor’s overall potential for making a positive addition to the event. APPLICATION MUST BE RECEIVED BY OUR OFFICE BY THE DEADLINE FOR EACH EVENT. Please refer to the first page.

2. Failure of accepted vendors to display the type of items described in the application will result in automatic dismissal from the event. Event staff reserve the right to review all displays throughout the event to ensure that all regulations are followed, and to refuse any items considered unsuitable or inappropriate.

3. All vendors must be prepared with sufficient inventory to display for the duration of the event and must preside over their booths. Event staff will not booth-sit for any reason due to liability. The City of Newport News is not responsible for any loss, theft, or damage.

4. Overall booth spaces will be 10’x10’, and vendors are responsible for bringing all tents, tables, chairs, and other equipment needed for your space. The City will not be able to provide tents, tables, chairs, electricity, and other equipment. Specific booth sites may not be requested, and site plans may vary. Event staff reserve the right to change space assignments if deemed necessary, and to limit the size/type of equipment allowed. Event staff also reserve the right to limit the size/type of vehicles allowed access to areas where conditions may not be suitable.

5. Each vendor is responsible for obtaining a Newport News Business License and all applicable tax. Contact the Commissioner of Revenue at 757-926-8651 for information.

6. There is no rain site or rain date. Events will remain open unless the Event Staff determines the conditions to be severe. Vendors should come prepared with suitable materials to protect their merchandise.

7. An application is a commitment to show when accepted by event staff.

Contact us if you have any questions. Please call the Department of Parks & Recreation at (757) 926-1400, Monday – Friday, 8:00 a.m. – 5:00 p.m.