2025 Online Miss Illinois Delegate Forms Requirements Instructions
All online forms allow for entry by using the tab key or your mouse. You only need to tab to the selected area and enter the information requested. A receipt acknowledgement along with a copy of the information entered for each form will automatically forward to the e-mail address of the person submitting the form (usually the delegate) and the Local ED once submitted. If you do not receive a receipt, your form was not received. If you are concerned about your forms, email MissILInfo1@gmail.com and we will let you know if your forms have been received. Many times, receipts go to Spam and Junk Mail folders automatically.
Due Dates: the due date for each required item is referenced on the delegate Checklist. It is important that you adhere to these due dates since MISO cannot delay the 2025 Miss Illinois Competition Program, judges books, show production, etc.
Documents: There will be areas to upload certain documents needed for administrative and production purposes. Please name these files with your local title and the document type, separated by an underscore (_). Ex: SouthernIllinois_TalentTrack, Chicago_PhotographerRelease
Delegate’s Checklist: lists of the Administrative and Production items required by the Miss Illinois Scholarship Organization with their respective due dates. Please use this form as your reference for the required items and important due dates. The items listed under the Local Executive Director Requirements heading are those that the Local Executive Director will provide to the Miss Illinois Scholarship Organization. You may print this document for your conveience.
State Delegate Checklist
Section 1 - Requirements Due 2 Weeks after Local Competition
Delegate and Parents Contact Info: contact information for Parents and delegates. Please include mailing addresses, email addresses and phone numbers along with the shipping address for items that may be sent to the delegate prior to the State Finals. If any contact information changes, please notify missilinfo1@gmail.com.
Miss Local/State Contract
Delegate/Parent Contact Info
Miss Fair/Festival or College/University Titleholder Application
Food Allergy Form
Scholarship Rules & Regulations
Section 2 - Requirements Due 2 Weeks after Local Competition
Talent Music Reservation: it is recommended to submit to the Miss Illinois Scholarship Organization as soon as possible (within two (2) weeks of your Local Competition) to reserve your talent music selection. Music is reserved on a first-come first-served basis, so the earlier you submit the better chance you have of getting the music you want.
BMI/ASCAP/PD Computer Printer (Music Clearance Documentation): the internet search results from the BMI, ASCAP or Public Domain (PD) websites for the music you are requesting for your talent and submitted with the Talent Music Reservation Form.
How to search BMI (Broadcast Music, Inc.) - go to www.BMI.com - enter music selection in "BMI Catalog Search" box.
How to search ASCAP (American Society of Composers, Authors and Publishers) - go to www.ASCAP.com - click on "Ace Database" - click on "Search the Database."
It is usually best to begin your search by title. Once the title comes up then match the writer(s). Be sure the title and the writer(s) match the song you plan to use. Please be aware that the name an artist goes by publically may not be their official name. For instance, Billy Joel's real name is William Joel, so searching a song by "Billy" may not return the correct results.
Please read the following guidelines carefully, as they must be adhered to in order to ensure your talent music is cleared for broadcast and streaming:
1. Commercial tracks (e.g. recordings you hear or download on the radio/online), whether or not modified with additional instruments or vocals, are not permitted. You cannot use an artist’s original recording that you have cut or edited, nor can you use the master track with or without vocals. Commercial tracks or any portions of commercial tracks cannot be used.
2. Audio tracks for ALL talents must be made as a soundalike or other new recording. If karaoke versions are available they must come with the rights to use for public performance, broadcasting, digital streaming, and other transmission.
3. If a suitable karaoke version is not available, there are several talent music companies who can create a custom recording for you. None of these companies are affiliated nor recommended by Miss Illinois, but it is our understanding they are each familiar with the guidelines and procedures necessary. Therefore, you can research the following to see if they meet your needs:
- http://www.talentwolfe.com
- http://store1.musicalcreations.com/
- http://www.thumbpp.com/
- www.byasseemusiconline.com
4. Written assignments or licenses are required from each person involved in the production of the talent audio track, which may include musicians, background singers, recording engineer, music arranger, and producer. The Miss Illinois Track Release Form states that Miss Illinois is granted permission to use the talent audio track for public performance, broadcasting, digital streaming and other transmission. Written permission from all persons involved in the recording of your talent audio track is mandatory.
5. ONLY musical compositions licensed through ASCAP or BMI, will be used. To find out if your musical composition is licensed through them, please research the internet at www.BMI.com, www.ASCAP.com. If you find your musical composition is not covered under BMI or ASCAP and the musical composition is not in the public domain (meaning the copyright has expired), you will need to change your music selection.
6. Original Composition: If you are performing, or performing to/with, an original musical composition, (i.e. you and/or someone you know personally wrote it and aren’t in the above PROs), you must obtain and submit a Talent Musical Composition Permission
Music from a soundtrack or musical will not usually be usable due to music rights. Miss Illinois is not responsible to get your music approved.
The 2025 Miss Illinois winner will receive a $1,000 allowance to get her approved music remastered prior to the Miss America competition. Any costs above the allowances stated above must be covered by the delegate.
Please note, if you would like to change your talent after submitting this form, please reach out to the Executive Director for approval.
Talent Reservation Form
Section 3 - Requirements Due by March 16, 2025 at 10PM CST.
COMMUNITY SERVICE INITIATIVE (CSI) AND INTERVIEW FACT SHEET
Interview Fact Sheet
Community Service Initiative (CSI): Follow the instructions and it MUST be signed and dated. PDF format for submission is required.
Community Service Initiative Instructions
Community Service Initiative and Interview Fact Sheet Submission
DETAILED TALENT INFORMATION FORM
This form contains required additional details on your talent performance and accompaniment music.
Accompaniment Talent Music Track: a track of your approved talent music is to be uploaded to the online forms site. It must be in aiff or mp3 format. The Talent Accompaniment Track time is strictly limited to ninety (90) seconds. Nothing longer is permissible. Your track will be checked for timing by state staff. If there is an issue with a track, you will be asked to resubmit the entire form.
Lyrics, Dialogue and Backup Lyrics on Accompaniment Track: if you are singing, there are vocals on your track or speaking, one (1) copy of your lyrics, any backup lyrics and/or dialogue is required. Please note lyrics may not be changed from the original song and lyrics cannot be removed from the original master recording.
Additionally, you will need to submit a translation for all lyrics performed in a language other than English. Lyrics must be in English even if sung in a foreign language and only for the 90 second performance. Please do not include lyrics not in the 90 second performance. Every word in the 90 second track must be included, no matter how small. Lyric changes are not permitted for any licensed song. Lyrics will be uploaded to the online forms site.
All songs with words in them must submit lyrics! If you are a dancer with words on your track, lyrics are required.
Explicit lyrics will not be allowed.
Please note: requirements in this section will need to be submitted using the Detailed Talent Music Information Form
Detailed Talent Music Information Form
PHOTO REQUIREMENTS
Schedule a session with your official photographer shortly following the Local Competition to take headshot photos of the newly crowned Local Titleholder.
Headshot Photos: one (1) color with crown and one (1) color without crown submitted in digital format only. The headshots are to be uploaded on the form site and be vertical. A headshot should be the delegates' head and hair mostly.
Candid Photos: six (6) candid photos (color preferred) to be uploaded to the form site
Copyright Assignment Agreements: You will need to obtain a signed photographer release from your photographer in order to use your professional photographs for media purposes. This agreement is vital. We cannot use delegate photographs in any media format until this agreement is received.
Photo Requirements Form
STATE DELEGATE'S PROGRAM BOOK QUESTIONNAIRE
State Delegate Questionnaire
ILLINOIS' JEWELS VERIFICATION:
This form is for if the Miss Delegate has recruited an Illinois' Jewel (formerly Little Sister). This is not required, but encouraged.
Illinois' Jewels Verification Form
All delegates will be required to raise at least $520 from Salute Pages, Raffle Tickets, or a combination thereof.
Salute Pages: salute pages for the Miss Illinois Program book. The cost per salute page is $250. Salute Pages are due electronically by 10pm on March 16th! You will bring a photocopy of each page, copy of the submission receipt, and check for the pages will be due at Spring Kick Off. The delegates selling the most and second most salute pages (minimum of 4) will be awarded the first and second pick in the Miss Illinois lottery at our Spring Kick Off.
Sponsor Page Form
Section 4 - Requirements Due at Spring Kick Off - April 5, 2025.
You will need five (5) vertical manilla envelopes with the clasps/opening at the top with your name and title written on the top of each.
Envelope 1
8x10 Vertical Color Crown Headshot: one (1) high quality 8x10 photo is required for the lobby display.
Envelope 2
Raffle Tickets: tickets to be sold by the delegates to raise funds for the Miss Illinois Scholarship Organization, Inc. The tickets should be printed, sold, and returned with payment at Spring Kick-Off. The delegate selling the most raffle tickets (minimum 30) will be awarded the 3rd pick in the Miss Illinois lottery at Spring Kick Off. Tickets are $10 each and delegates are encouraged to sell 20 tickets. The prizes for the raffle will be cash awards.
Raffle Tickets
Please print four (4) pages of the raffle tickets.
Envelope 3
Miss Illinois Badge Form: bring one (1) badge form for family and friends. Make sure all funds are collected and turned in as one (1) check with the forms. Badges purchased at Spring Kick-Off will be discounted compared to buying them the State Finals week. There will be a separate form for Local Executive Directors to claim their 2 free badges.
Miss Illinois Delegate Family/Friends Badge Form
Envelope 4
Salute Pages: Color copies of each Salute Page, a copy of the jotform submission receipt and checks for payment.
Envelope 5
CY26 Miss America State and Local delegate Application and Agreement: Please bring a complete version of your State/Local Agreement with original signatures from the local competition you won. This includes all attachments.
Section 5 - Additional Scholarship Information
It is mandatory for all delegates to apply (if eligible) for the following three scholarships:
Please note this link will not be active until after Spring Kick Off!
All Scholarship Applications <>
Linda Kay Fischer Award: fill out and return the required form and return by May 1, 2025.
Miss Illinois Quality of Life Award: modeled after the Miss America Jean Bartels Quality of Life scholarship. Please complete the required documentation and return by May 1, 2025 via the scholarship application below. The top 3 delegates will be interviewed by a separate panel of judges and the scholarship will be awarded on stage Friday evening of Miss Illinois Week.
Women in Business, Women in Medicine and STEM Scholarships: fill out the required form in the link by May 1, 2025. ONLY delegates who fill out the form will be considered for these awards. Your SII and Resume will be forwarded to the selection committee.
Dr. & Mrs. David B. Allman Scholarship: awarded to a Miss America Organization delegate on the local, state, or national level wishing to pursue a career in medicine.
Dr. & Mrs. David B. Allman Scholarship
Jean Bartel Scholarship for Military Awareness: Established in memory of Jean Bartel, Miss America 1943, the Jean Bartel Scholarship for Military Awareness is a $3,000 scholarship awarded to a qualified applicant who has demonstrated exemplary service to the men and women of our nation’s military.
Jean Bartel Scholarship for Military Awareness
Tiffany Phillips Scholar Athlete Award: An annual $2,000 scholarship was established in 1998, in loving memory of Tiffany Phillips, the teenage daughter of Steve and Dana Phillips the long-term former Executive Director of Oregon. Tiffany, who unfortunately passed away in 1998, was both an outstanding scholar and an exceptional athlete.
Tiffany Phillips Scholar Athlete Award